Orthopedic Surgery Residency Program Administrator; Administrative Associate

Position Summary

Under the supervision of the Education Manager and in collaboration with the Residency Program Director, the Residency Program Administrator manages the day-to-day administrative operations of the Orthopedic Surgery Residency Program in accordance with the ACGME Common and Specialty Program Requirements.

The Program Administrator serves as the primary administrative liaison among residents, faculty, department leadership, the University of Minnesota Graduate Medical Education Office, affiliated training sites, and external regulatory organizations. This position provides operational leadership for accreditation, educational programming, recruitment, resident lifecycle management, and program administration while ensuring compliance with institutional, accreditation, and specialty board requirements.

The successful candidate exercises independent judgment, manages multiple competing priorities, develops efficient administrative processes, and serves as a trusted resource for residents, faculty, and staff. As a member of the department s education leadership team, the Program Administrator contributes to continuous program improvement and directly supervises the undergraduate education student worker.

This position is performed in a hybrid work environment, with a minimum of two days per week on campus. Some evening and weekend work is required to support educational programming (approximately twice per month).

• 50% - Program Administration, Accreditation & Compliance:
  Provide operational leadership for the residency program while ensuring compliance with ACGME, ABOS, University, and departmental requirements.
• Maintain day-to-day administration of the Orthopedic Surgery Residency Program and compliance with ACGME/ABOS requirements and accreditation documentation.
• Manage annual accreditation activities, CCC/PEC processes, evaluation systems, and program reviews.
• Oversee resident duty hours, records, examinations, and milestones; coordinate external agreements and site documentation.
• Serve as liaison with the University GME Office, ACGME, ABOS, affiliated hospitals, and external organizations.

20% - Resident Administration & Educational Operations

• Manage administrative processes supporting residents throughout the training lifecycle, including onboarding, scheduling, curriculum calendars, and training.
• Oversee leave requests, compliance tracking, and institutional training; assist residents with HR-related processes and wellness resources.
• Collaborate with the Medical Student Coordinator to support student rotations and transitions into residency; support educational events and examinations.

15% - Recruitment & Selection

• Manage all administrative aspects of resident recruitment, including ERAS, NRMP, application review, interview scheduling, communications, and Match activities.
• Partner with the Program Director and Education Manager on recruitment strategies; coordinate interview days and recruitment events.
• Support recruitment marketing and process improvements; manage SOAP activities as needed.

10% - Faculty, Committee & Administrative Support

• Coordinate meetings for faculty and residency committees; prepare agendas, materials, minutes, and follow-up documentation.
• Serve as the primary administrative resource for residents, faculty, and staff regarding residency policies and procedures.
• Develop reports, analyze program data, and implement process improvements.

5% - Supervision & General Administration

• Supervise the undergraduate education student worker; develop workflows and SOPs; perform related duties to support operations.

All Required Qualifications must be listed on the applicant s resume.

Required Qualifications:

• BA/BS with at least 2 years of experience or a combination of related education and work experience equal to six years.
• Experience in graduate medical education, undergraduate medical education, healthcare education, or educational programming, preferably in orthopedics.
• Desire to learn the inner workings of graduate medical education at a Big 10 University.
• Strong problem-solving, organization, and communication skills.
• Ability to collaborate with a team and handle a wide…