OEL Clerk - Grade V

OEL Clerk (Grade V)

Work Schedule:

Monday - Friday; 8:00 am - 4:30 pm, 40 hours/week; 12 month

Start Date:

8/31/2026 Pay:
Starting pay is $21.07 - $23.94 per hour dependent on qualifications Benefits:
Benefits available per the clerical labor agreement

Summary:

The OEL Clerk will support the work of the Office of Early Learning Programs, ECSE, Preschool & Pre-K through customer, clerical, and logistical support.

• High school diploma or equivalent
• Keyboarding speed of 40 wpm
• Minimum of two years of relevant experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Highly organized and flexible
• Skilled in prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

• Associate's degree or equivalent
• Prior experience working with people with disabilities

Provide customer service to supervisors, staff, parents, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately. Create and submit program job posting requisitions Process and submit Payroll Action Forms for employee hires and changes Code timesheets and review them for accuracy Order office and classroom supplies Process and track orders and record expenditures Process requisitions using the P-card, as needed Maintain accurate budget records and prepare reports Reconcile MARSS reporting errors Request and respond to student record requests Maintain staff attendance (vacation and sick time) records for the program, submitting them to the Payroll department in a timely manner Issue building keys to staff, keeping records accordingly.

Work with the Technology department to coordinate staff key card and security system access. Process class registrations and enrollments, applications, and/or facilities paperwork and payments, ensuring that they are current, complete, authorized and kept confidential. When applicable, make certain that insurance certificates have been received and are on file. Generate reports/invoices for billing purposes and facilitate collection of fees from participants, school district partners, county agencies, HMOs, Consortium districts, etc.

by sending notices and/or contacting the individual(s) responsible for the account(s) Verify, record, process, enter, and track registrations and payments for programs and/or facility use. Maintain building security measures during school hours, implementing emergency procedures as necessary Maintain and coordinate the building schedule including after school activities, workshops, and other events Generate publications, catalogs, flyers, reports, newsletters, handbooks, and other program-specific documents using various types of computer software Maintain student attendance records.

Process student enrollments and withdrawals Maintain active and inactive student files, processing applicable student record requests Process student address and phone number changes. Design, construct, and maintain the master schedule for teachers and students in the District's student information system Enter student data into the District's student information system including student schedules Process transportation requests and problem-solve transportation-related issues Coordinate equipment repair and/or replacement as necessary Prepare regular summary data for administration and other applicable staff, generating state reports and surveys Other duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.