Office Administrator & Receptionist

Salary: USD
56000 - USD
56000 per year

Adams & Martin Group is seeking an Office Administrator & Receptionist to join a law firm in Saint Paul. This is a direct hire opportunity with anonsite work model.

• Serve as the primary receptionist for the firm, greeting clients, visitors, vendors, and other guests in a professional and courteous manner.
• Answer, screen, and route incoming phone calls promptly and accurately.
• Maintain reception and common areas to ensure a clean, organized, and welcoming environment.
• Coordinate visitor arrivals, conference room reservations, and hospitality needs for meetings and events.
• Manage incoming and outgoing mail, packages, and courier services.

• Provide administrative support to attorneys, paralegals, and staff as needed.
• Maintain office calendars, conference room schedules, and shared resources.
• Order and manage office supplies, kitchen supplies, and other firm resources.
• Coordinate office vendors and service providers for maintenance, equipment, and facility needs.
• Assist with onboarding logistics for new employees, including workspace setup and office orientation.
• Maintain office records, contacts, and filing systems, both physical and electronic.

• Assist with document preparation, scanning, copying, filing, and distribution.
• Support document management and retention processes in accordance with firm policies.
• Coordinate signatures, deliveries, and other administrative tasks related to client matters.
• Ensure confidentiality of sensitive client and firm information at all times.

Qualifications:

• 2+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
• Prior experience in a law firm or professional services environment preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong customer service orientation.