OEL Clerk - Grade V

Closes to internal bidders on at 3:30 p.m. on July 28, 2026.
Position: OEL Clerk (Grade V)
Work Schedule: Monday - Friday; 8:00 am
-4:30 pm, 40 hours/week; 12 month
Start Date: 8/31/2026
Pay: Starting pay is $21.07 - $23.94 per hour dependent on qualifications
Benefits: Benefits available per the clerical labor agreement which can be found online at: (Use the "Apply for this Job" box below)..isd
622.org/Page/310
Summary The OEL Clerk will support the work of the Office of Early Learning Programs, ECSE, Preschool & Pre-K through customer, clerical, and logistical support.

• High school diploma or equivalent
• Keyboarding speed of 40 wpm
• Minimum of two years of relevant experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Highly organized and flexible
• Skilled in prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

• Associate's degree or equivalent
• Prior experience working with people with disabilities

• Provide customer service to supervisors, staff, parents, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately.
• Create and submit program job posting requisitions
• Process and submit Payroll Action Forms for employee hires and changes
• Code timesheets and review them for accuracy
• Order office and classroom supplies
• Process and track orders and record expenditures
• Process requisitions using the P-card, as needed
• Maintain accurate budget records and prepare reports
• Reconcile MARSS reporting errors
• Request and respond to student record requests
• Maintain staff attendance (vacation and sick time) records for the program, submitting them to the Payroll department in a timely manner
• Issue building keys to staff, keeping records accordingly. Work with the Technology department to coordinate staff key card and security system access.
• Process class registrations and enrollments, applications, and/or facilities paperwork and payments, ensuring that they are current, complete, authorized and kept confidential. When applicable, make certain that insurance certificates have been received and are on file.
• Generate reports/invoices for billing purposes and facilitate collection of fees from participants, school district partners, county agencies, HMOs, Consortium districts, etc. by sending notices and/or contacting the individual(s) responsible for the account(s)
• Verify, record, process, enter, and track registrations and payments for programs and/or facility use.
• Maintain building security measures during school hours, implementing emergency procedures as necessary
• Maintain and coordinate the building schedule including after school activities, workshops, and other events
• Generate publications, catalogs, flyers, reports, newsletters, handbooks, and other program-specific documents using various types of computer software
• Maintain student attendance records.
• Process student enrollments and withdrawals
• Maintain active and inactive student files, processing applicable student record requests
• Process student address and phone number changes.
• Design, construct, and maintain the master schedule for teachers and students in the District's student information system
• Enter student data into the District's student information system including student schedules
• Process transportation requests and problem-solve transportation-related issues
• Coordinate equipment repair and/or replacement as necessary
• Prepare regular summary data for administration and other applicable staff, generating state reports and surveys
• Other duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.