Executive Assistant

Executive Assistant Saint Paul, MN | Full-Time

Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules, facilitate strategic meetings, and ensure seamless communication across all levels of the organization. The ideal candidate will thrive in a fast-paced environment while maintaining the highest standards of professionalism and confidentiality.

• Executive Support & Calendar Management Manage complex calendars for Owner/CEO and Operations Manager, prioritizing appointments and optimizing time allocation
  
  Coordinate and schedule meetings, conferences, and strategic planning sessions
  
  Prepare comprehensive meeting materials, agendas, and follow-up documentation
  
  Handle travel arrangements and logistics for business trips and industry events
  
  Screen and prioritize communications, ensuring critical matters receive immediate attention
• Administrative Excellence & Documentation Prepare and compile comprehensive business reports for executive review and GSR meetings
  
  Maintain organized filing systems for both digital and physical documents with easy retrieval protocols
  
  Process and manage correspondence, including emails, letters, and official company communications
  
  Create and maintain executive briefing materials and presentation documents
  
  Coordinate document preparation for contracts, agreements, and official business matters
• Communication Coordination Serve as primary point of contact between executives and internal/external stakeholders
  
  Handle confidential information with appropriate discretion and professionalism
  
  Facilitate communication flow between departments and ensure timely information sharing
  
  Manage phone systems and ensure professional handling of all incoming communications
  
  Coordinate with customers, vendors, and partners on behalf of executive team
• Project Support & Strategic Assistance Support strategic initiatives and special projects as directed by executive team Assist with preparation of financial reports, performance metrics, and operational dashboards
  
  Coordinate cross-departmental projects and ensure proper follow-through on action items
  
  Maintain project timelines and deliverables tracking for executive-level initiatives
  
  Provide research and analysis support for business decisions and strategic planning
• Office Operations Support Manage office supplies, equipment, and vendor relationships to ensure smooth operations
  
  Coordinate office events, team meetings, and company functions
  
  Assist with onboarding processes and new employee coordination
  
  Maintain professional office environment and ensure efficient administrative workflows
  
  Support HR functions including file maintenance and compliance documentation

• Experience:
  
  3+ years of executive assistant or high-level administrative experience, preferably in construction, service industries, or small business environments
• Technical
  
  Skills:
  
  Proficiency in G-Suite, project management software ( preferred), CRM systems, and standard office applications
• Communication:
  Exceptional written and verbal communication skills with ability to interact professionally with all stakeholder levels
• Organization:
  Outstanding organizational abilities with keen attention to detail and ability to manage multiple priorities simultaneously
• Discretion:
  High level of integrity and confidentiality when handling sensitive business and personal information
• Adaptability:
  Flexible mindset with ability to adapt to changing priorities and handle unexpected challenges
• Proactive Approach:
  Self-starter who anticipates needs and takes initiative to solve problems before they escalates

• Competitive Salary: $45,000 - $60,000 annually (based on experience and qualifications)
• Professional Growth:
  Opportunity to work directly with executive team and gain insight into all aspects of business operations
• Comprehensive Benefits:
  Health benefits package, paid time off, and professional development opportunities
• Technolog…