Office Manager

Larkin Hoffman Public Affairs (LHPA) is seeking to add an Office Manager to oversee the day‑to‑day administrative operations of the office and serve as a key resource and trusted advisor for staff and leadership. This position is responsible for coordinating office operations, providing executive‑level administrative support to the Managing Director, supporting employees, and serving as a liaison with Larkin Hoffman administrative teams regarding facilities, accounting, human resources, information technology, marketing, and other operational functions.

This position will be located in St. Paul, Minnesota but will also provide administrative support for the Washington D.C. office and help coordinate administrative activities across locations as needed.

This is a year‑round, benefits eligible position with an anticipated seasonal work schedule of 40 hours per week from September – May and 20 hours per week from June – August. Actual hours may vary based on business needs and organizational priorities. Occasional flexibility to work additional hours for special events, legislative activities, or operational needs

Candidates should have a bachelor's degree in business administration or a related field and 4+ years of progressively responsible experience in office administration, operations, executive administrative support, or a related field. Candidates must be proficient in Microsoft Office and demonstrate excellent skills in organization, writing, verbal communication, attention to detail, and client service.

We are motivated to attract and retain talented and diverse professionals into our growing company and are committed to training and professional development of our employees. Working at Larkin Hoffman Public Affairs has the benefit of being in a prime location in downtown St. Paul with easy access to the State Capitol.

• Oversee the day‑to‑day administrative operations of the office, ensuring efficient administrative processes, a professional work environment, and effective organizational support.
• Coordinate office administration, including facilities, equipment, supplies, office technology, hospitality services, workspace maintenance, and relationships with vendors, building management, and other service providers.
• Serve as the primary liaison with Larkin Hoffman administrative departments, including Human Resources, Accounting, Information Technology, Facilities, Marketing, Hospitality, Records, and other shared administrative functions to coordinate operational needs and ensure effective support.
• Serve as a liaison between leadership, employees, Larkin Hoffman administrative departments, and external service providers to facilitate communication and resolve operational issues.
• Ensure compliance with organizational policies and procedures, as well as applicable federal, state, and local employment, workplace, campaign finance, and administrative requirements.

• Provide high‑level executive and administrative support to the Managing Director, including calendar management, scheduling, meeting coordination, travel arrangements, preparation of correspondence, reports, presentations, agendas, and other executive communications.
• Anticipate leadership needs, exercise sound judgment, and serve as a trusted administrative resource by proactively coordinating priorities, resolving operational issues, and ensuring timely follow‑through on assignments.
• Schedule staff meetings, prepare agendas, assemble supporting materials, record meeting action items as appropriate, and coordinate meeting logistics.
• Prepare, edit, proofread, format, and finalize correspondence, reports, proposals, Requests for Proposals (RFPs), presentations, and other business documents while ensuring accuracy, consistency, and adherence to organizational standards.
• Maintain office records, administrative files, client contact lists, subscriptions, and other administrative resources.

• Coordinate with the Larkin Hoffman Accounting team on routine financial transactions, expense reporting,…