Office Manager & Events Associate

About the Job

The Office Manager & Events Associate reports to the Chief of Staff in the University's Technology Commercialization (Tech Comm) Office. This position provides high-level administrative and office management support to the Tech Comm team, and assists in planning and implementing Tech Comm events. The Office Manager & Events Associate also manages administrative documents, supplies, mail/packages, and communications (main Tech Comm email accounts and phone line) for the office.

• Partner with Tech Comm event owners to support and coordinate administrative needs for events (including virtual, in-person, and hybrid)
• Anticipate common needs and take appropriate initiative to ensure successful planning of the event and a positive guest experience during the event
• Professionally communicate with guests by email, in-person, and on the phone
• Provide administrative assistance for online and hybrid events and webinars
• Manage event details including registration, RSVPs, venue and food accurately and consistently
• Ensure event materials such as name tags, programs, digital assets, confirmation packets, invitations, PPT presentations, etc. are complete
• Coordinate event staffing and ensure accurate execution of all event logistics
• Responsible for event day preparation, packing, set-up, execution, and clean-up
• Provide support of set up and troubleshoot A/V equipment

• Independently manage overall office facilities and communicate directly and on behalf of Tech Comm staff with faculty, external stakeholders and partners
• Manage details for Tech Comm staff attending conferences, trade shows, webinars and other events
• Manage vendor relationships for office supplies and equipment
• Lead and train other Tech Comm staff in key A/V functions including zoom, virtual set up, camera set up, and other A/V systems
• Coordinate logistics for large meetings with external participants

The Research and Innovation Office (RIO) and Tech Comm endorses a "work with flexibility" approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote.

This position has been designated as eligible for flexible work profile three.

Profile Three-Mostly Remote:
Time spent working remotely is consistently 50% time or more. Collaborative or shared on campus work space to be provided while on campus.

Tech Comm management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

• BA/BS degree or a combination of related education and work experience equal to at least four years
• Ability to be in office minimum 2 days a week (Tuesdays and Thursdays), with additional days as needed
• Demonstrated experience with event planning and coordination
• Strong communication skills and attention to detail
• Strong technical, project management and coordination skills
• Experience with audio visual equipment and software used for events and hybrid meetings
• Proficiency using Google and Microsoft Office products (Word, Excel and PowerPoint)

• Experience in an academic and/or business office setting
• Experience with Salesforce and/or Sophia databases
• Innovative thinker with strong conceptual and problem-solving skills
• Administrative experience providing skilled support to high-level management

University of Minnesota Technology Commercialization facilitates the transfer of University technology and ideas to licensee companies--both established and startup--for the development of new products and services that benefit the public good, foster economic growth, and generate revenue to support the University's mission.

Visit our website to learn more!

Pay Range: $28.85 - $31.25 hourly; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Regular/Temporary:
Regular

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee…