Program Coordinator, PA Program

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

About the role

Behind every successful academic program is someone who keeps the details moving, the right people connected, and the student experience at the center. As the Program Coordinator for Bethel University’s Physician Assistant (PA) Program you’ll play a vital role in making that happen.

This is a dynamic role for someone who is highly organized, proactive, and energized by being the person others can count on. You’ll work closely with the Program Director, faculty, students, university departments, clinical partners, and external agencies to coordinate the many details that keep the PA program running smoothly. From maintaining critical student and program records to coordinating events, supporting accreditation and compliance activities, managing schedules, and assisting with budgets and purchasing, your work will have a direct impact on the success of the program.

You’ll also serve as an important resource and point of connection for students and faculty. Every day may bring something different, so this role is well suited for someone who can anticipate needs, navigate changing priorities, solve problems thoughtfully, and bring both precision and flexibility to their work. Your attention to detail will be especially important as you manage information and processes where accuracy matters.

At Bethel, your work is about more than keeping a program organized. You’ll be part of a Christ-centered community committed to preparing students to use their gifts and knowledge to serve others and make a meaningful impact. If you enjoy creating order, building strong relationships, solving problems, and knowing that the work you do behind the scenes makes a difference for students, we invite you to consider joining our team.

This is a full-time, in-person role in Arden Hills, MN. The starting wage for this role is $20.00 to $22.20 per hour.

What you'll do

Program Support- 75%

• Maintain accurate program databases and records, including
• • Student databases, agency rosters, reporting for agencies, and student and faculty compliance, in collaboration with the didactic and clinical coordinators and program director.
  • Didactic course and speaker contracts and evaluations, course syllabi, and course gradebook databases
  • Course, instructor, and program evaluation
  • Admissions and progression data.
• Support faculty onboarding and provide ongoing administrative support to program faculty, as needed.
• Maintain and update program handbooks, mailings, evaluations/surveys, and websites in collaboration with the program director.
• Coordinate and help execute program events such as orientation, interview days, pinning and white coat ceremonies, advisory board meetings, and admission and information sessions in coordination with faculty and program director.
• Assist with survey administration and compiling assessment reports for internal use and any external agencies (e.g., Board of Medical Practice, accrediting bodies).
• Identify opportunities to improve program processes, systems, and workflows and assist with implementing efficiencies.
• Support budget administration processes by processing invoices, tracking expenditures, monitoring course fees, prepare spending projections, and maintain vendor agreements.
• Coordinate the licensure process with PA students, the department, and the University Registrar.
• As…