Executive Assistant, Hospital Administration

Health Partners is hiring for a full-time Executive Assistant position at Regions Hospital. POSITION SUMMARY STATEMENT:

The Executive Assistant provides high-level, confidential administrative and operational support to the Vice President(s), serving as a trusted partner in managing priorities, communications, complex calendars, meetings, projects, and executive office workflows. This role anticipates needs, exercises sound judgment, escalates or resolves issues appropriately, and coordinates work with organization leaders, physicians, colleagues, board members, external partners, and other stakeholders to support the efficient and effective operation of the hospital executive office.

The candidate is expected to demonstrate knowledge of the hospital’s mission, reflect the organization’s Mission and Vision in daily encounters and business transactions, and demonstrate healthy behaviors towards others.

• Business Education Degree or equivalent business experience
• Five (5) years of increasingly responsible administrative experience required

• Anticipates the needs of executive(s) and proactively identifies priorities, next steps, and potential challenges.
• Maintains confidentiality of sensitive matters related to the hospital executive office.
• Exercises independent judgment, discretion, and initiative with minimal supervision.
• Establishes priorities, manages competing demands, and maintains accurate records/data.
• Demonstrates knowledge of and compliance with organization policies and practices.
• Manages time effectively to meet deadlines and coordinate multiple tasks while working with frequent interruptions.
• Prepares executive-ready correspondence, reports, presentations, agendas, minutes, and other materials using excellent composition, grammar, and spelling.
• Communicates professionally and effectively with all levels of leadership, physicians, staff, board members, community partners, and external stakeholders.
• Applies knowledge of healthcare operations, hospital regulatory requirements, compliance expectations, and confidentiality standards.
• Applies best practices related to meeting planning, agenda development, distribution of meeting materials, communication, approvals, and follow-up processes.
• Demonstrates excellent organizational, critical thinking, time management, and project management skills.
• Develops trusting relationships with organization and hospital leaders, colleagues, physicians, and external partners.
• Uses Microsoft 365, Outlook, Teams, SharePoint, Excel, PowerPoint, organization-approved software applications, and AI-enabled productivity tools proficiently and responsibly.