Management Assistant 3 - Office of College & Career Readiness

General Information

Saint Paul Public Schools (SPPS) is looking to hire a full-time Management Assistant to support three programs within SPPS:
Office of College & Career Readiness, Indian Education Program, and Office of School Support. We are aiming to fill this role in 2 - 4 weeks. Employees could be eligible for Medical/Dental/Vision/Pension and accrue sick and vacation time.

This position is funded through June 30th, 2027 and may continue pending ongoing funding.

Performs responsible work providing staff assistance to management, doing research, preparing reports, recommendations and grant proposals; performs liaison, public information, budget preparation and other similar staff functions on behalf of the division or department; and performs related duties assigned.

Works under the general, technical and administrative supervision of a higher level manager.

Exercises general, technical and administrative supervision over clerical, technical and professional employees.

Bachelors degree and two years of experience as a Management Assistant 2 or equivalent; or two years of college which includes coursework in English composition, mathematics, bookkeeping or accounting, and two years of administrative experience at the Clerk 4 level or above which involves collecting and analyzing data and report writing, and two years of experience as a Management Assistant 2 or equivalent.

(No substitution for two years of college.)

• Ability to demonstrate knowledge of American Indian Education Programs
• Ability to demonstrate knowledge of American Indian Education Programs
• Familiarity with Career Pathways, CTE, School Counseling, Social Emotional Learning, and Restorative Practices.
• Experience with background checks, field trips, and purchasing.

• Directs major administrative functions of the division or department, such as personnel, accounting or budget.
• Directs on-going programs including preparing funding proposals, monitoring expenditures and assigning personnel.
• Directs research, analyzes, evaluates and develops proposals based on the results.
• Prepares reports; recommends a course of action and carries out policy decisions.
• Reviews and edits reports to assure they are clear, concise, properly organized, consistent with departmental policy and suitable for publication.
• Drafts legislation; provides information to public officials on pending legislation and monitors progress.
• Develops programs and plans relating to department activities.
• Prepares contracts, resolutions and administrative orders; monitors and coordinates the approval process.
• Coordinates the dissemination of public information; prepares fact sheets, speeches, presentations and other necessary materials.
• Provides staff support for governmental committees; acts as a liaison with community organizations, public agencies, foundations and intra-district divisions.
• Provides supervision to assigned office staff.

• Considerable knowledge of government administrative procedures.
• Considerable knowledge of grant proposal preparation and reporting.
• Considerable knowledge of research techniques and of basic accounting principles.
• Considerable ability to evaluate information and prepare recommendations.
• Considerable ability to communicate effectively, both orally and in writing.
• Considerable ability to manage resources, such as personnel, time and money.

This is a 12 month position working 40 hours per week.

Pay range for this position is: $72,183 - $100,685

Maximum hiring step = Step Ten (10)

The full salary schedule is listed in the PEA contract. Salary information for this job posting can be found on the Labor Agreements page and by selecting the "PEA" Labor agreement.

Benefit information for this position can be found on the Benefits Summaries page and by selecting the "PEA
¿ Full Time" link.

This position will be posted until 11:59pm on Monday August 24th, 2026.

Transcript
- Unofficial transcripts are accepted at the time of hire. You must submit official transcripts…