Office & Admin Specialist Int; Administrative Support

Office & Admin Specialist Int;
Administrative Support

Working Title:
Administrative Support
Job Class:
Office and Administrative Specialist, Intermediate
Agency:
Commerce Department

• Job : 96464
• Location
  :
  St. Paul
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 08/26/2026
• Closing Date
  : 09/08/2026
• Hiring Agency/Seniority Unit
  :
  Commerce Dept / Commerce-AFSCME
• Division/Unit
  : FE Banking CU
• Work Shift/Work Hours
  :
  Day Shift
• Days of Work
  :
  Monday
  - Friday
• Travel Required
  :
  Yes
  - Up to 5% of the time
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status
  :
  Classified

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Hybrid work schedule available, up to 50% telework depending on business needs. Telework can be outside of the state of Minnesota if the candidate lives in a state bordering Minnesota and lives 50 miles or less from the primary work location. Primary work location will be the Golden Rule Building in St. Paul.

Internal candidates should contact Human Resources with questions.

This position provides advanced administrative and operational support to the Deputy Commissioner and the Banking and Credit Union Regulatory Programs. The position is responsible for coordinating critical administrative processes that support the division's regulatory and supervisory functions, including:

• Processing and invoicing examination reports,
• Administering bank, trust, and credit union applications and approval requests, and
• Supporting the bank and trust examiner training program.

In addition, the position serves as the primary point of contact for the depository phone line, coordinates travel authorization requests, maintains and indexes regulatory correspondence and records within internal databases, and ensures timely and accurate execution of a variety of administrative functions essential to the division's operations and customer service.

• Customer Service skills (phone, electronic, and written correspondence) sufficient to provide courteous, effective service to clients/customers.
• Explain the reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
• Data Entry skills sufficient to add, maintain, and retrieve information from databases.
• Word processing sufficient to use software (including AI-enabled tools) to create, format, edit, print, and save a variety of documents, including letters, reports, and templates.
• Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for services rendered.
• Apply accurate spelling and grammar in written and electronic communication.

• Strong organizational and time management skills.
• Experience coordinating administrative support for a regulatory or compliance program.
• Experience working with and/or using program tracking or other regulatory database to monitor requests or program activity.

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.

Job offer is contingent upon passing reference checks to verify job-related credentials, a criminal background check and drivers' license check prior to appointment.

Commerce protects the public interest through a broad range of regulations and programs. We oversee more than 40 industry areas in Minnesota and license about 250,000 professionals and businesses to ensure that their services and products are fair, accessible, and comply with state laws.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their…