Executive Assistant to Provost​/Office & Administrative Specialist Principal

Executive Assistant To Provost / Office & Administrative Specialist Principal

Institution:
Century College

Classification

Title:

Office & Admin Specialist Prin

Bargaining Unit / Union: 206: AFSCME
- Clerical and Office

City:
White Bear Lake

FLSA:
Non Job Exempt

Full Time / Part Time:
Full time

Employment Condition:
Classified
- Unlimited

Salary Range: $24.54 - $34.96

Job Description

This position exists to provide executive and confidential assistance, managing the office of the Provost/Vice President of Academic & Student Affairs, coordinating its relationship with all other administrative offices, and supporting the strategic enrollment initiatives of the College. Executive assistance includes managing special projects as assigned, gathering information to support decision-making, coordinating communications with other administrative units and organizations, managing calendars and purchases, and planning and executing special events and meetings.

Managing office operations includes developing and maintaining division processes, managing core division documents and data, managing the master operations calendar, and managing processes such as the Loss of Student Notification, Syllabus Request, Request for Syllabus for Transfer, and Dean's List.

Position Responsibilities

• Provide executive assistance to the Provost/Vice President of Academic & Student Affairs to ensure the goals of the Academic & Student Affairs Division are accomplished.
• Manage Academic & Student Affairs operations under the direction of the Provost/Vice President of Academic & Student Affairs.

Salary Range:
The salary range for this position is $24.54 - $33.11 (DOQ – Salary Placement will be done at time of hire.)

Minimum Qualifications (must have at time of application)

• Communication Skills – Demonstrated ability to independently draft and revise written business-related communications using a professional tone and style. Ability to edit materials, including correct spelling, punctuation, and grammar, to ensure the accuracy and completeness of both oral communication and written materials.
• Word Processing/Database Management/Spreadsheets/Presentations – Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint).
• Customer Service Skills – On the phone, in person, and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade.
• Data Analysis/Reporting
  - Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports. Ability to review reports and research, summarize information, and present in concise formats.
• Accounting/Budgeting/Expense Experience – Demonstrated ability to perform or learn to perform administrative support work for the work unit's expense and budget administration. Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports.
• Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations.

Preferred Qualification (desired but not expected to have to enter job)

• Experience working with both academic and student affairs faculty and staff.
• Demonstrated commitment to equity, diversity, and inclusion.
• 2-3 years' experience supporting a cabinet-level leader in higher education or executive leader in industry.
• Strong human relations skills, maintaining confidentiality, and professionalism.
• Strong organizational and coordinating skills, working well under pressure, prioritizing multiple projects, and meeting deadlines.
• Strong project management skills, paying attention to details and accuracy, working…