Admin Specialist, Sales

This is where
your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Baxter is a leading worldwide manufacturer and provider of medical technologies and related services for the health care industry, including patient support systems, safe mobility and handling solutions, non-invasive therapeutic products for a variety of acute and chronic medical conditions, medical equipment rentals, surgical products and information technology solutions. Baxter/Hillrom's comprehensive product and service offerings are used by health care providers across the health care continuum and around the world in hospitals, extended care facilities and home care settings to improve the safety and quality of patient care.

The Administrative Assistant for our Respiratory Care division is responsible to provide a wide range of administrative support and executive assistance to the Executive business leadership team and St. Paul Facility. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Responsible for creating and maintaining exceptional customer value, employee value, and shareholder value in an environment that is demanding and ever-changing.

This will include and not limited to a variety of other projects and activities supporting executive team members.

• Screening calls, managing calendars in Outlook, expense management in Concur, correspondence, scheduling travel, and other scheduled communication of assigned leaders.

• Provide administrative support for local and corporate initiatives at the facility, including maintenance and effective interface/communications with corporate executive administrative staff.

• Communicate between executives and customer executives to coordinate meetings and calendars.

• Lead and prioritize various special projects from inception through completion.

• Provide administrative support for any internal or external events as requested such as client visits, carrier lunches, department meetings, sales meetings, and vendor presentations.

• Provide support and expertise on Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Handle all Marketing SOWs, invoices, creating POs in Ariba Guided Buying portal, and setting up supplier requests in Ariba Spend Management portal as needed.

• Provide support and expertise in the invoicing process and working with A/P.

• Handle regional sales tradeshow sponsor ships and charitable donations, manage contracts and payments for Speakers Bureau program, Ad boards, position consultants, and maintain a compliance tracking tool for Sunshine Reporting Act.

• Run the sales new hire onboarding process including welcome packets, orientation binders, I/T equipment ordering, RH sales directory, and sales termination and transfer process.

• Support other commercial activities such as sales training events, customized clinic prescription pads, ad promo document proofreading, national tradeshow coordinating, and marketing budget…