Front Desk Coordinator Saint Paul, MN

Front Desk Coordinator

We are looking for a detail-oriented Front Desk Coordinator to support daily front office operations for a contract position based in Saint Paul, Minnesota. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized environment. The ideal candidate brings strong communication skills, confidence handling a multi-line phone system, and the ability to manage reception activities with accuracy and professionalism.

Responsibilities:

• Welcome guests, employees, and vendors with a courteous and welcoming presence while maintaining an orderly front desk area.
• Manage incoming calls through a multi-line switchboard, direct inquiries to the appropriate contacts, and relay messages promptly.
• Coordinate visitor check-in procedures and provide front-of-house assistance to ensure a smooth arrival experience.
• Respond to general questions in person and by phone, offering helpful guidance and customer-focused support.
• Maintain reception coverage throughout the day and assist with scheduling, basic administrative tasks, and office communication needs.
• Monitor front desk activity, escalate urgent issues when needed, and help ensure day-to-day operations run efficiently.