Front Desk Coordinator Saint Paul, MN

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support a busy non-profit office in Minnesota through a contract position. This role serves as the first point of contact for visitors while also providing administrative support that helps the office run smoothly each day. The ideal candidate brings a detail-oriented approach to front desk operations, strong customer service skills, and the ability to manage multiple clerical tasks with accuracy and care.

Responsibilities:

• Greet visitors, oversee sign-in procedures, and guide guests to the appropriate staff members or meeting spaces.
• Answer and route inbound calls through a multi-line phone system while maintaining a courteous and helpful experience.
• Sort incoming mail, distribute correspondence to the correct recipients, and assist with outgoing mail preparation and postage.
• Enter routine information into office records and keep administrative data organized and up to date.
• Provide day-to-day clerical assistance for back office activities to support overall office operations.
• Keep the reception area and shared office spaces neat, well organized, and welcoming for guests and staff.
• Track office supply levels and help arrange replenishment when inventory becomes low.