Simulated Participant Educator; SPE Administrative Coordinator

Simulated Participant Educator (SPE) & Administrative Coordinator

Division:
Academic Affairs

Department/Office:
Interprofessional Education

The Interprofessional Education Program herine University invites applications for a full-time Simulated Participant Educator (SPE) & Administrative Coordinator position.

This position provides administrative coordination for the Institute of Simulation and Interprofessional Learning (I-SAIL) and serves as the team's primary Simulated Participant (SP) Educator. The position coordinates all aspects of the human simulation program; plans and leads SP coaching sessions in collaboration with faculty and other key partners; serves as the primary point of contact for SPs; and provides SP prebriefing, event-day management, debriefing, and ongoing support.

The position also supports healthcare simulation accreditation, simulation and interprofessional education (IPE) operations, departmental communications, program evaluation and quality improvement, annual collaboration events, the Annual IPE conference, and other I-SAIL initiatives.

• Administrative Coordination for Simulation and IPE
• Manage simulation registration, IPE event registration, and sign-up processes
• Document and track simulation activities and IPE co-curricular activities
• Manage delegated departmental email accounts and route requests appropriately
• Complete PCard and out-of-pocket purchases and expense reconciliations for I-SAIL purchases.
• Coordinate departmental packages and mail
• Collect data and maintain organized electronic files and archives of departmental documentation
• Compile and upload materials supporting healthcare simulation accreditation
• Coordinate event logistics, including room scheduling, flyers, catering, sign-in processes, and continuing education certificate distribution
• Manage I-SAIL priority-designation spaces within the University’s event management system
• Build and distribute simulation and IPE surveys used to assess program outcomes
• Assist with evaluation data-management and quality improvement activities
• Assist with writing, formatting, proofreading, and distributing reports and outcomes, including annual reports, program-evaluation reports, and external marketing materials
• Collaborate with faculty lab manager to coordinate ordering of consumables across HSSHS and SoN programs
• Assist the IPE Director with IPE co-curricular scheduling
• Support updates to and management of the I-SAIL intranet site
• Produce and store meeting minutes for all meetings within the department (full department, committee level, advisory councils, etc.)
• Serve as I-SAIL’s primary SP Educator and principal point of contact for SPs throughout recruitment, onboarding, preparation, participation, and follow-up.
• Coordinate the full human simulation workflow, including SP outreach, recruitment, selection, matching, scheduling, confirmations, case-material distribution, and event follow-up.
• Plan, organize, and lead SP coaching sessions, co-facilitating with faculty, simulation specialists, or other key partners as appropriate.
• Collaborate with faculty and I-SAIL team members to clarify learning objectives, SP portrayal expectations, feedback responsibilities, boundaries, event flow, and performance expectations before coaching and events.
• Prepare and send clear, timely SP communications, including role offers, coaching and event details, case materials, maps, parking instructions, attire guidance, schedules, and required forms.
• Coordinate SP-related logistics, including rooms, meals and refreshments, parking, access, signage, consultant documentation and payments, supplies, and day-of arrival needs.
• Provide or coordinate SP orientation and prebriefing, including expectations, psychological and…