Office Manager

Description

We are looking for an Office Manager to support daily operations at our St Paul, Minnesota location in a Contract to hire role This position will help maintain an organized, secure, and welcoming office environment while providing administrative coordination for a fast-paced engineering team. The ideal candidate is detail-oriented, proactive, dependable, and comfortable balancing front-office responsibilities, facility support, and executive assistance.

Responsibilities:

- Welcome visitors and customers, manage sign-in activity, issue access badges, and help maintain accurate security documentation for site entry.

- Support a secure workplace by overseeing visitor tracking processes and monitoring office security systems as part of daily operations.

- Coordinate office and facility needs by handling service requests, tracking follow-up items, and keeping related records current and organized.

- Keep the workplace running smoothly by managing administrative tasks, organizing shared office processes, and supporting day-to-day operational needs.

- Arrange meetings and internal events by handling scheduling, room coordination, and logistical preparation for staff and leadership.

- Provide administrative assistance to executives and project teams, including calendar support, correspondence handling, and general coordination.

- Maintain office supply levels by monitoring inventory, ordering needed materials, and ensuring essential resources are available.

- Handle sensitive information with professionalism and discretion while supporting communication across multiple departments and levels of the organization.

Requirements - Prior experience in office management, administrative support, receptionist work, or executive coordination.

- Strong ability to organize competing priorities, manage time effectively, and maintain close attention to detail.

- Proficiency with Microsoft Office and familiarity with scheduling, calendar management, and common collaboration tools.

- Clear written and verbal communication skills with the ability to interact professionally with employees, visitors, and leadership.

- Comfortable managing confidential correspondence and other sensitive information with sound judgment.

- Demonstrated problem-solving ability, initiative, and flexibility in a busy office setting.

- Associate degree in a related field or an equivalent combination of education and practical experience.

- Ability to support office supply management, appointment scheduling, and general administrative operations. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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