Legal Assistant

Legal Assistant (JN - Saint Paul, Minnesota

Salary: USD
56000 - USD
56000 per year

Adams & Martin Group is seeking a Legal Assistant/Office Admin to join a law firm in the South Metro. This is a direct hire opportunity with an onsite work model.

• Communicate with clients and external parties, building and maintaining professional relationships via phone, email, and in person
• Maintain and regularly update case management, relationship management, document management, and other essential internal systems
• Monitor, retrieve, and distribute emails and voicemails, ensuring all communications are properly documented in the Firm's paper and/or electronic files
• Liaise with courts and administrative agencies regarding hearings, motions, and appearances, serving as the Firm's primary administrative and scheduling contact
• Draft, prepare, and transmit legal correspondence at the direction of attorneys; finalize attorney-drafted documents for submission to courts, clients, co-counsel, and opposing counsel
• Ensure attorneys are fully prepared for meetings and court appearances by organizing and providing all necessary materials
• Review and process verification request responses received from Minnesota counties
• Collaborate with assessors to determine and track the status of Medical Assistance applications
• Create Medical Assistance renewal task lists and enter time and billing information accurately
• Open, organize, and manage new client and Firm files; properly close files upon case completion
• Scan, upload, save, and file all client-provided documents (digital uploads, in-person drop-offs, and mailed items), including maintaining physical files
• Prepare for client reviews by drafting, printing, and scanning meeting materials
• Lead client signing meetings, including document preparation and printing, meeting facilitation, responding to client questions, processing executed documents, and maintaining proper records
• Handle mailings of original deeds, Financial Advisor documentation, affidavits, and other materials requiring printing, processing, and mailing
• Update procedures, templates, and related materials as changes occur, and assist with training new team members when applicable
• Perform additional administrative duties as assigned, including greeting clients, managing mail, supporting meetings, and handling client drop-offs

• A high school diploma is required; post-secondary education or advanced training is preferred
• Prior experience in a legal environment is expected, along with comfort in legal research, writing, and understanding applicable laws and regulations
• Previous Legal Assistant experience is strongly preferred