Office and Administrative Specialist Senior

Working Title:

Office and Administrative Specialist Senior Job Class:
Office and Administrative Specialist, Senior Agency:
Administration Dept

• Job
• Location:
  
  St. Paul
• Telework Eligible:
  Yes
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 09/18/2026
• Closing Date: 09/28/2026
• Hiring Agency/Seniority Unit:
  Administration Dept / Administration-AFSCME
• Division/Unit:
  Real Estate Business Service
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area:
  Real Estate and Construction Services
• FLSA Status:
  Non-exempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Real Estate and Construction Services (RECS) division manages over 320 construction projects and 800 property leases annually. Overall, the State has a real property footprint that includes 5,585 buildings and gross square feet and acreage equaling about 5.5% of the State. This position works in the Business Services section/unit, which provides administrative support to the division. To learn more about what we do, click on the links provided:

• Real Estate:
  This section/unit provides a broad range of pre-planning, acquisition, disposition, leasing, project management, relocation, and space management services to facilitate facility and real estate solutions that help Minnesota state agencies succeed.
• Construction Services:
  This section/unit serve as the State's owner's representative on construction projects for Minnesota state agencies. The cost and complexity of today's buildings, the importance of time, and the need to deal with unanticipated events and unforeseen conditions all necessitate for an integrated and managed approach to the delivery of facility projects for these agencies.

We are seeking an Office and Administrative Specialist Senior to provide operational and administrative support to the division, database management services, and maintain the division's record retention and archiving program. In this position, you will also coordinate and provide administrative services to the State Designer Selection Board (SDSB) and, with guidance, advise on proper procedures in accordance with statutory requirements so the Board can effectively and efficiently carry out its statutory duties and responsibilities.

Other responsibilities may include, but are not limited to:

• Administering and maintaining the Master Roster Program by ensuring that information is accurate and complete in the Vendor Management System
• Supporting the Contracting section/unit by processing and proofreading contracts, supplements, amendments, and work orders.
• Providing administrative and clerical support services to RECS staff.
• Coordinating office services so that the division's internal and external customers are served professionally and in a timely manner.

This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

• Skill in customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations.
• Skill in customer service to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems.
• Knowledge of communications sufficient to: (i) read, explain, and interpret program policies and procedures to both internal and external customers; (ii) respond effectively to sensitive inquiries and/or complaints with tact and diplomacy; and (iii) explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
• Skill in data entry sufficient to: (i) read source documents and enter data in specific fields; (ii) locate and correct data entry…