Administrative Specialist​/Office and Administrative Specialist, Intermediate

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* Working Title:

Administrative Specialist*
* ** Job Class:
Office and Administrative Specialist, Intermediate*
* ** Agency:
Labor & Industry Dept*
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** Job ** : 97260

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** Location** :
St. Paul

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** Telework Eligible** :
No

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** Full/Part Time** :
Full-Time

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** Regular/Temporary** :
Unlimited

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** Who May Apply** :
Open to all qualified job seekers

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** Date Posted** : 09/25/2026

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** Closing Date** : 10/01/2026

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** Hiring Agency/Seniority Unit** :
Labor & Industry Dept / Labor and Industry-AFSCME

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** Division/Unit** :
Dept of Labor & Industry / OSH Administrative Support

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** Work Shift/Work Hours** :
Day Shift - 8:00 am - 4:30 pm

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** Days of Work** :
Monday - Friday

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** Travel Required** :
No

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** Salary Range:**  $21.12 - $28.01 / hourly; $44,099 - $58,485 / annually

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** Classified Status** :
Classified

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** Bargaining Unit/Union** : 206 - Clerical/AFSCME

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** Work Area** : OSH Administrative Support

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** FLSA Status** :
Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities ((Use the "Apply for this Job" box below)./connect
700/) :
Yes

** The work you'll do is more than just a job.*
* At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is full-time in the office.

Provide administrative assistance to Minnesota OSHA (MNOSHA) to ensure the Division's goals and objectives to be accomplished.

Responsibilities include:

+ Administrative support to directors and supervisors

+ Issue citation packets

+ Respond to requests for information

+ Schedule informal conferences

+ Provide backup assistance to team members, Commissioners Office, and to the front desk reception

+ Assist with processing inspection reports, tracking abatements, processing requests for extensions, and closing files after determining no further action is required

+ Maintain and generate various reports

+ Perform other duties as assigned

** Minimum Qualifications*
* + Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.

+ Skill in Keyboarding/typing, using Microsoft Word or equivalent software, sufficient to coordinate and schedule meetings and appointments with multiple parties, and compose correspondence in an efficient and timely manner.

+ Database management sufficient to set up and run basic queries, review, and analyze data, and identify problem areas.

+ Customer service skills sufficient to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person and through email and other written or electronic correspondence.

+ Ability to communicate in a clear, concise, and professional manner to both internal and external customers.

** Preferred Qualifications*
* + Organization skills and attention to detail sufficient to accurately manage a variety of tasks and shifting priorities.

+ Ability to communicate effectively with individuals from a wide range of backgrounds, including those who may not share your same culture, ethnicity, language, or common experiences.

+ Language skills other than English (Somali, Spanish, Hmong, Karen or ASL).

** Additional Requirements*
* It is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Employment Reference Check, Driver's License Check, Education/License Verification.

AN EQUAL OPPORTUNITY…