Grant Systems & Research Coordinator
Listed on 2026-02-28
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Business
Business Administration, Office Administrator/ Coordinator, Business Analyst, Business Systems/ Tech Analyst
About Better World Partners
We are a woman-led, certified MBE consulting firm partnering with mission-driven organizations to strengthen fundraising, leadership, and narrative strategy.
We are small by design. We work closely with our clients and with each other. Our work sits at the intersection of systems, story, and power — helping organizations build internal clarity and external support to advance their missions.
Our work is grounded in relationship. We believe:
- Relationships Matter
- Experience and Intuition Are Valid Ways of Knowing
- We Honor How People Show Up
- We Prioritize Care for Ourselves and Others
- We Strive for Progress Over Perfection
- We Are Infinitely Hopeful
We work within complex systems, including philanthropy. We take our commitments seriously. Strong systems build trust. Clear communication builds alignment. Reliable follow-through turns strategy into sustained impact. We are building a work culture where rigor and humanity are not in tension.
Why This Role ExistsStrong fundraising requires strong systems.
Our clients depend on reliable infrastructure — clear deadlines, organized research, up-to-date tracking, and prepared materials. When those systems are steady, leaders can focus on strategy, relationships, and mission instead of scrambling to manage logistics.
This role exists to build and maintain that steadiness.
You will centralize grant information, track reporting timelines, organize research, and ensure materials are prepared in advance. Your work strengthens the operational backbone that allows our clients — and our team — to move with clarity and confidence.
Fundraising is a complex system. We work within it thoughtfully and responsibly. The details matter because they build trust — with funders, with partners, and with the communities our clients serve.
This is infrastructure work. It is structured, behind-the-scenes, and essential.
What You’ll Do- Maintain a centralized grant calendar across multiple clients
- Identify upcoming deadlines 4-8 weeks in advance and communicate any anticipated bottlenecks.
- Keep grant tracking systems (GEMS and client CRMs such as Bloomerang) current and organized
- Track reporting requirements and submission timelines
- Provide a clear weekly summary of grant status and updates
- Conduct prospect and grant opportunity research aligned with client priorities
- Gather and organize relevant data, background materials, and supporting information for proposals and reports
- Review internal archives to identify strong past language and recurring themes
- Organize narrative elements into structured internal boiler plates and templates
- Prepare application materials, attachments, and submission checklists in advance of drafting
- Maintain organized digital files and shared documentation
- Handle client financial and strategic information responsibly
- Follow confidentiality agreements and established data practices
- Contribute to consistent internal documentation and file naming systems
You are someone who:
- Can keep track of details across multiple projects and deadlines
- Has experience working with grant systems or CRMs (Bloomerang preferred; willingness to learn GEMS required)
- Communicates clearly about status, timelines, and next steps
- Asks clarifying questions early. You communicate when timelines feel tight. You do not carry confusion alone
- When deadlines stack up, communicates clearly and helps prioritize
You appreciate well-run systems. You understand that organized infrastructure supports strategy, relationships, and mission. You take satisfaction in building processes that reduce stress and increase clarity for others.
What Success Looks LikeFirst 30 Days
- Learn internal systems and client tracking tools
- Review active grant calendars and reporting timelines
- Begin updating and organizing tracking systems
- Establish a weekly status update rhythm
By 60 Days
- Independently maintain grant tracking across assigned clients
- Conduct prospect research and prepare organized briefing materials
- Identify gaps or inconsistencies in tracking systems
By 90 Days
- Independently maintain grant tracking systems and…
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