Contract Specialist

Job Overview

Fairview is seeking a Contract Specialist to join our Contract Lifecycle Management team. This is a full-time (1.0 FTE), benefit-eligible position typically working Monday through Friday from 8:00 a.m. to 4:30 p.m.

The ideal candidate will have extensive experience reviewing, negotiating, and managing contracts, with the ability to identify critical issues, recommend revisions, and negotiate terms that protect Fairview's interests while minimizing organizational risk. This role requires exceptional attention to detail, strong analytical and communication skills, and the ability to manage multiple priorities in a fast-paced environment. Successful candidates will be collaborative, customer-focused, and capable of handling a high-volume workload while maintaining accuracy and professionalism.

Work for this position is performed in a virtual environment following departmental onboarding and operational expectations.

The Contract Specialist is responsible for developing, negotiating, managing and maintaining purchased service contracts and other contracts for assigned areas. Responsibilities also include:
Monitoring contract expiration dates and working with the appropriate Team or Business Owner to ensure extension, renewal or new agreement is completed prior to expiration; developing and maintaining relationships with both vendors and internal customers (i.e. department and service line leaders); conducting vendor business reviews; completion of cost analysis and summary analysis for standardization/conversion opportunities; participation with Portfolio Managers in annual budgeting process;

providing savings analysis for the purpose of financial impact tracking. The Contract Specialist is knowledgeable regarding the services utilized in assigned areas; provides reliable information regarding supply or service capabilities outlined in contracts; assists in product sourcing and has an expert-level knowledge of trends, capabilities and opportunities associated with the supplies or services on contract. The Contract Specialist works in collaboration with their manager to provide support in review and execution of contracts in the areas they are assigned.

The Contract Specialist assumes an active role on Fairview user group committees, value analysis teams and/or process improvement teams in a support capacity.

Responsibilities

* Develop, negotiate, and maintain system-wide contracts within areas of responsibility.

* Annual contract portfolio is between $40 and $60 Million

* Understands Business Owners requirements

* Develops strategy prior to negotiation

* Conducts negotiations with vendors

* Drafts contracts and contract summaries using approved templates/language; obtains signatures as per policy

* Reviews contracts for financial issues and liabilities risks and redlines/revises contracts to address issues.

* Facilitates risk reviews with key stakeholders as appropriate

* Identifies and documents savings and/or cost avoidance

* Enters and maintains contract information into contract management system

* Provides pricing to Contract Specialist Associate to coordinate into contract management system

* Manage supplier relationships to ensure performance to commitments and Fairview standards

* Establish parameters with Business Owner/Stakeholders for managing contract terms, timelines, deliverables

* Facilitate routine contract review with vendor and end-user department accountable for contract

* Evaluates vendor performance

* Contracting/analytical lead for system-wide Supply Chain project team(s) to promote standardization and cost reduction in areas of responsibility to achieve cost savings goals

* Analyzes opportunities for standardization, cost savings

* Develops cross-reference processes and tools with vendors

* Analyzes cross-references, summarizes opportunities and presents options and recommendations to Value Analysis Team, Business Owner, and/or Department and Service Line leaders.

* Prepares final cross-reference and financial analysis

* Develops methodology, calculates and documents projected savings by project by site for Savings and Tracking tool

* Leads or participates on multidisciplinary…