Business Manager

Parish Business Manager

The parish Business Manager is an administrator who supports the Pastor in the day-to-day operations of the parish. This role is responsible for coordinating financial, administrative, and operational functions to ensure the effective stewardship of parish resources and the smooth functioning of parish activities. The Business Manager works closely with parish staff, volunteers, and diocesan offices to support business operations, implement established processes, and address a wide range of operational needs within the parish.

This position requires sound judgment, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. The Business Manager is a person of faith committed to Gospel values and supports the mission of the parish through responsible management and service to the parish community. Assists as the school as required.

The Diocese of Orlando's four core values lay the foundation for the work performed by employees.

1. Authenticity:
Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect:
Affirming each person's God-given dignity and uniqueness.

3. Courage:
Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment:
Individually and collectively, we are steadfast to the team and its purpose.

Essential Duties and Responsibilities

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

Facilities Management

• Coordinates and oversees construction, improvements, and repair projects, ensuring appropriate planning, execution, and stewardship of parish resources.
• Reviews bids and quotes and provides recommendations to the Pastor; coordinates contracting processes in collaboration with the Diocesan Office of Ecclesiastical Properties, when required.
• Ensures preventive maintenance programs are established and effectively maintained for all parish properties.
• Coordinates facility safety and security measures to protect parish property and personnel.
• Serves as liaison with the Diocesan Office of Ecclesiastical Properties for maintenance and construction matters.

Administrative

• Oversees parish administrative functions, ensuring effective and efficient office operations and proper management of parish records.
• Coordinates parish liability and property insurance, and workers' compensation in collaboration with the diocesan general insurance program.
• Maintains effective working relationships and communication with parish staff, volunteers, ministries, and external partners.
• Participates in pastoral staff, Parish Council, and other committee meetings as appropriate to support parish operations.
• Attends all diocesan meetings, as necessary, representing the parish and the Pastor.
• Serves as a resource to the Pastor on administrative and operational matters affecting the parish.
• Ensures professional and effective communication with staff, leadership, and diocesan offices.
• May support parish events and initiatives through coordination with staff and volunteer committees, as needed.

Personnel

• Supports the implementation of diocesan human resources policies and procedures at the parish level and serves in a coordination role only; the Diocesan Office of Human Resources retains authority over all human resources programs, policies, and guidance.
• Facilitates employee enrollment in diocesan benefit plans in coordination with the Diocesan Office of Human Resources, including insurance, annual enrollment, retirement, and 403(b) plans; provides ongoing information and support to employees.
• Serves as a primary point of contact for employees regarding payroll and human resources inquiries, escalating matters to the Diocesan Office of Human Resources as appropriate.
• Coordinates onboarding and offboarding processes, ensuring all required documentation and workflows are completed accurately within the HRIS system.
• Ensures timely and accurate processing of personnel actions within the HRIS system and maintains accurate employee and pay records.
• Ensures compliance with diocesan background screening and fingerprinting requirements.
• Supports the maintenance and updating of job descriptions in coordination with the Diocesan Office of Human Resources.
• Ensures implementation and consistent use of diocesan performance management processes at the parish level.
• Provides day-to-day supervision of administrative or clerical staff, ensuring clear communication of responsibilities and appropriate support.

Financial

• Coordinates the development and administration of the parish budget in collaboration with the Pastor and Finance Council.
• Monitors financial performance and supports the…