Data & Prospect Management Senior Specialist

Mitchell Hamline School of Law is seeking to hire a
Data and Prospect Management Senior Specialist. This position plays a critical role in driving the success of fundraising and alumni engagement strategies through strong data governance, strategic research, and robust reporting. This role serves as the Advancement team's expert in list creation, database hygiene, prospect research, moves management tracking, data analysis, and database optimization. Reporting to the Director of Advancement Operations, the Senior Specialist ensures that institutional fundraising decisions are informed by clean data, accurate profiles, and actionable insights.

The role supports gift officers, senior leadership, and cross-departmental partners by maintaining a high-functioning CRM system, identifying and tracking high‑potential prospects, and delivering timely analysis that supports all philanthropic priorities.

The Senior Specialist is the team's primary steward of the database's hygiene, field usage, and data integrity. They ensure that Advancement data is consistent, accurate, and segmented in ways that support analysis, stewardship, and event and all philanthropic execution.

• Oversee data entry standards and ensure consistency across constituent records.
• Perform regular audits to maintain data quality.
• Collaborate with Finance and Advancement Operations to ensure accurate gift designation coding.
• Coordinate with vendors and consultants to support integrations, screenings, or data migrations.
• Maintain constituent coding and tagging systems to support segmentation and reporting.
• Assist in onboarding and training team members on best practices in data entry, queries, and reporting.

The Senior Specialist provides insight-driven reports and develops dashboards that supports events, communication, and travel, tracks progress, measures philanthropic performance, and provides forecasting.

• Provide tailored reports/lists to internal and external departments, as requested and needed.
• Design and maintain custom dashboards for campaign, major gifts, annual fund, and alumni engagement tracking.
• Produce regular fundraising reports, prospect status updates, and gift officer activity reports.
• Conduct data analysis to identify trends, gaps, and opportunities across donor pipelines and giving patterns.
• Partner with leadership to support board reporting and campaign counsel with up-to-date fundraising metrics.

The Senior Specialist provides proactive and responsive prospect research to support cultivation and solicitation efforts. They maintain and update prospect information in the CRM, build detailed donor profiles and collaborate closely with frontline fundraisers to identify, verify, and prioritize donor prospects.

• Conduct research to support gift cultivation, annual fund segmentation, and leadership briefings.
• Create concise, well-documented prospect profiles, briefing memos, and event bios.
• Prepare donor intelligence packets for meetings with the President, Dean, and Advancement leadership.
• Conduct wealth screenings and qualify major gift prospects.
• Monitor news, social media, and corporate filings to update donor records with employment, awards, and affiliations.
• Support and refine the prospect pipeline process in partnership with gift officers and campaign leadership.
• Maintain and optimize prospect research workflows and documentation.

The Senior Specialist works across Advancement and with campus partners to ensure alignment and data fluency that strengthens relationships and drives revenue.

• Support Advancement events by preparing attendee briefings and donor summaries.
• Collaborate with the Communications and Marketing teams to support accurate segmentation and email list building.
• Provide data and analysis to inform direct mail strategy, digital campaigns, and stewardship mailings.
• Serve as a thought partner in discussions around philanthropic goals and lead qualification.

These duties support the ongoing effectiveness and growth…