Project Coordinator

Join a fast-moving, growth-oriented company where your work directly shapes how two national brands scale. This is a role with real ownership — you'll help build the systems and processes as much as run them.

The Project Coordinator supports the planning, coordination and execution of cross-functional initiatives across Steele Brands Management, with primary emphasis on supply chain and business operations support. This is an execution-focused, in-office role that partners closely with Supply Chain, Operations, Culinary, Marketing, Finance, Training and Technology to keep projects, trackers and launches moving on schedule.

• Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions
• Support item setup and maintenance of product information in Restaurant
  365 and related systems
• Coordinate supplier and distributor follow-up on orders, deliveries and service issues
• Compile routine operational data and reports for review by functional leaders
• Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners
• Coordinate assigned tasks for systems implementations and process improvements

• Maintain project plans in Asana, including tasks, owners, deadlines and dependencies
• Coordinate project meetings, prepare agendas and document decisions and action items
• Follow up with internal teams and external partners on outstanding deliverables
• Identify and elevate delays, risks and decisions needed to keep projects moving
• Prepare consolidated project updates for leadership and cross-functional teams
• Maintain shared documentation, SOPs, contact lists and training resources
• Track completion of required training, documentation and rollout activities
• Maintain consistent templates and reporting processes that improve visibility and reduce administrative work
• Organize project records so teams can easily access current information and decisions
• Maintain opening checklists and readiness trackers across participating departments
• Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and
• training
• Confirm delivery schedules and readiness updates with vendors and internal owners
• Prepare weekly opening updates highlighting progress, outstanding needs and risks
• Document post-opening feedback and track assigned improvement actions

• Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs
• Support sample requests, testing schedules, feedback collection and approval tracking
• Maintain launch checklists covering product availability, item setup, training and communications
• Follow up on launch readiness with suppliers, distributors and internal teams
• Track post-launch issues and coordinate follow-up with responsible owners

• Timely completion of assigned milestones and deliverables
• Accuracy and consistency of project trackers, reports and documentation
• Proactive identification and escalation of risks and delays
• Effective communication and follow-through on outstanding actions
• Readiness and coordination of restaurant openings, launches and program rollouts

• Degree in Business, Operations, Supply Chain, Project Management or a related field, or equivalent relevant experience
• 2–3+ years of experience in project coordination, business operations, supply chain or a related support role
• Strong organizational skills and ability to manage competing priorities across multiple projects
• Proficiency in Microsoft Excel and experience with project management tools
• Clear written and verbal communication skills
• Strong attention to detail, accountability and consistent follow-through
• Ability to work independently while collaborating with internal teams and external partners

• Restaurant, food service, retail or multi-unit/multi-location operations experience
• Experience with Asana, Restaurant
  365, Crunch Time or similar business systems
• Experience supporting restaurant openings, product launches or systems implementations
• Familiarity with supplier coordination, distribution and inventory processes