Associate Producer

Posting window: May 26 to June 23, 2026.
We will review all applications after the posting closes on June 23. You will not hear from us before then. If your timeline requires earlier consideration, email  with a short note explaining the situation.

The 180 Group is a meeting and event production company that designs and produces meetings, launches, and live experiences for the pharmaceutical, medical device, and healthcare industries. Our clients trust us with their most important moments, and flawless execution is our standard.

We operate by a principle we call "Be the Duck": calm and composed on the surface, focused and hard-working underneath. The work is both exciting and demanding. The standard is high, but we also know how to enjoy ourselves. The team is exceptional.

The Associate Event Producer is responsible for supporting the end-to-end planning, execution, and wrap-up of diverse event projects. This role combines sharp operational logistics with on-site technical production management. The ideal candidate ensures that timelines are met, budgets are tracked, and creative visions are flawlessly executed on the ground. They serve as a key point of contact for vendors, internal talent, and crew, thriving in fast-paced, high-stakes environments.

The role requires significant attention to detail as well as a systems wide view for continually improving efficiency.

This is a full-time, hybrid role based at 180 HQ in Woodbury, MN. Travel is required and can reach 50%, including domestic and international destinations. Target start: late July to early August 2026.

• Track multiple projects and production elements end-to-end, keeping milestones on schedule.
• Keep  current with all tasks, to-dos, and milestones across the team’s portfolio.
• Identify potential delays early and surface them with proposed solutions.

• Build and maintain detailed client-facing production schedules, aligned to internal timelines.
• Partner with the production team to ensure client expectations are met and communicated clearly.

• Maintain the Dropbox file structure with discipline. The right document in the right place, on the right schedule.
• Manage Statements of Work, Task Orders, Independent Contractor Agreements, and vendor contracts. Track signatures and filing.

• Book travel for the production team. Align flights, hotels, ground transport, and per diems to project timelines.
• Take detailed notes during internal and client calls, capture decisions and action items, and load them into
• Track and process project expenses, receipts, and reimbursements through 180’s financial workflows.

• Travel with the production team to live events and provide on-site support, which can range from administrative coordination and run-of-show assistance to producer-track responsibilities as you grow into them.

• Participate in creative sessions as needed, blending note taking with occasional insightful ideas.
• Find new ways to reduce obstacles in production team operations in order to improve team efficiency.

• Provide administrative support that improves how the production team moves through its work.
• Coordinate internal meetings, agendas, and follow-ups so nothing slips.

• A recent college graduate or early-career professional ready to build a career in meeting and event production.
• Strong organizational instincts and the ability to track many moving parts at once.
• Clear, professional written and verbal communication, with a real eye for detail.
• Comfort with project management tools, ideally , and the Microsoft suite (Outlook, Word, Excel).
• Working knowledge of AI tools and prompting. Experience with Claude is a plus.
• Willingness and ability to travel up to 50% domestically and internationally.
• A proactive, solutions-oriented mindset. Comfortable working independently and inside a team.
• Calm under pressure. Able to hold tone and focus when timelines, clients, and on-site demands intensify.
• Alignment with the 180 values:
  Flawless Execution, Innovative,…