Administrative Coordinator – Testing Services

Hmong College Prep Academy Administrative Coordinator

Hmong College Prep Academy's mission is to provide the best integrated, challenging, and well-rounded educational experience to students in grades K-12. If you want to make a difference as part of a dynamic educational community, we invite you to apply to join our team at Hmong College Prep Academy where graduates will be rich in experiences, culture, knowledge and pride, and will be ready for the challenges of college and beyond.

Position Summary

HCPA is a Title I charter school that serves students through a school wide instructional plan focused on meeting the needs of at-risk learners. The Administrative Coordinator performs a wide variety of administrative duties in support of the Academic Leadership Team. Working closely with the K-12 Academic Program Manager, this role supports the District Assessment Coordinator's responsibilities by assisting with testing operations, managing assessment platforms, coordinating reporting, maintaining assessment data, ensuring school and district testing accountability, supporting intervention programs, and providing professional development on using assessment data to strengthen curriculum and instructional practices.

Responsibilities

Primary Job Functions

• Provide consultation and support on educational assessments and testing.
• Assist with the coordination and management of all district and state assessments.
• Assist with the development and coordination of professional development associated with assessment administration and best practice strategies for interpreting and using results.
• Analyze achievement and assessment data to support Teaching and Learning Services.
• Prepare and disseminate school- and district-level reports associated with assessment data.
• Present data to appropriate groups.
• Support sites and departments in organization and analysis of data and provide training for continuous improvement data practices.
• Assist in compliance of federal, state, and local policies and procedures regarding assessment and accountability.
• Collaborate with the K-12 Academic Program Manager on developing the district assessment calendar.
• Serve as primary backup to Administrative Coordinator - Subbing Services
• Additional duties and responsibilities as assigned.

Assessment Management & Coordination

• Provide leadership and technical support for educational assessment and testing, including consultation on the selection and use of assessments.
• Maintain knowledge about all current assessment trends and strategies.
• Serve as the School Assessment Coordinator under the District Assessment Coordinator, the secondary point of contact for the MN Department of Education and school assessment teams to coordinate the administration of assessments.
• Assist with the development and presentation of training on administering student assessments and appropriate uses of assessment data.
• Assist with the development and coordination of procedures for test registration and rostering, collecting and transferring data, and analysis and reporting of assessment results.
• Collaborate with and support district service and school staff to use data for continuous improvement.
• Collaborate with curriculum and professional development specialists to educate staff in effective assessment practices.
• Additional duties and responsibilities as assigned.

Data Management & Analysis

• Maintain and analyze assessment data for reporting.
• Prepare reports and data visualizations of assessment data.
• Collaborate with technology staff, student Information staff, and external vendors to securely transfer data across data systems.

Communications & Community Relations

• Serves as the secondary point of contact with the Minnesota Department of Education (MDE) to ensure district compliance with all state assessment requirements, mandates, and statutes.
• Collaborates with school leadership, assessment teams, and staff to coordinate and support the successful administration of district and state assessments.
• Communicates effectively and professionally with students, families, staff, supervisors, and community members to foster positive relationships and provide responsive support.
• Partners with…