Simulated Participant Educator; SPE

Simulated Participant Educator (SPE) & Administrative Coordinator Division:

Academic Affairs

Interprofessional Education

The Interprofessional Education Program herine University invites applications for a full-time Simulated Participant Educator (SPE) & Administrative Coordinator
position.

This position provides administrative coordination for the Institute of Simulation and Interprofessional Learning (I-SAIL) andserves as the team's primary Simulated Participant (SP) Educator.

The position coordinates all aspects of the human simulationprogram; plans and leads SP coaching sessions in collaboration with faculty and other key partners; serves as the primary point ofcontact for SPs; and provides SP prebriefing, event-day management,debriefing, and ongoing support. The position also supportshealthcare simulation accreditation, simulation and interprofessional education (IPE) operations, departmental communications, program evaluation and quality improvement, annualcollaboration events, the Annual IPE conference, and other I-SAILinitiatives.

• Administrative Coordination for Simulation and IPE
• Manage simulation registration, IPE event registration, andsign-up processes
• Document and track simulation activities and IPE co-curricular activities
• Manage delegated departmental email accounts and route requestsappropriately
• Complete PCard and out-of-pocket purchases and expensereconciliations for I-SAIL purchases.
• Coordinate departmental packages and mail
• Collect data and maintain organized electronic files and archives of departmental documentation
• Compile and upload materials supporting healthcare simulationaccreditation
• Coordinate event logistics, including room scheduling, flyers,catering, sign-in processes, and continuing education certificatedistribution
• Manage I-SAIL priority-designation spaces within the University's event management system
• Build and distribute simulation and IPE surveys used to assessprogram outcomes
• Assist with evaluation data-management and quality improvement activities
• Assist with writing, formatting, proofreading, and distributingreports and outcomes, including annual reports, program-evaluation reports, and external marketing materials
• Collaborate with faculty lab manager to coordinate ordering ofconsumables across HSSHS and SoN programs
• Assist the IPE Director with IPE co-curricular scheduling
• Support updates to and management of the I-SAIL intranet site
• Produce and store meeting minutes for all meetings within the department (full department, committee level, advisory councils,etc.)
• Serve as I-SAIL's primary SP Educator and principal point ofcontact for SPs throughout recruitment, onboarding, preparation,participation, and follow-up.
• Coordinate the full human simulation workflow, including SPoutreach, recruitment, selection, matching, scheduling,confirmations, case-material distribution, and event follow-up.
• Plan, organize, and lead SP coaching sessions, co-facilitatingwith faculty, simulation specialists, or other key partners as appropriate.
• Collaborate with faculty and I-SAIL team members to clarifylearning objectives, SP portrayal expectations, feedbackresponsibilities, boundaries, event flow, and performance expectations before coaching and events.
• Prepare and send clear, timely SP communications, including role offers, coaching and event details, case materials, maps,parking instructions, attire guidance, schedules, and required forms.
• Coordinate SP-related logistics, including rooms, meals and refreshments, parking, access, signage, consultant documentation and payments, supplies, and day-of arrival needs.
• Provide or coordinate SP orientation and prebriefing, includingexpectations, psychological and physical safety, confidentiality,boundaries, stop/pause processes, event flow, and feedbackguidance.
• Manage SPs during simulation events by welcoming and checkingthem in, confirming readiness, maintaining schedules and room assignments, troubleshooting concerns, and coordinating with faculty and other I-SAIL team members.
• Support SPs with moulage, supplies, costuming, robing anddisrobing, accessibility needs, and other role-specificpreparations.
• Facilitate SP debriefing, de-roling, checkout, and follow-upafter events, with support from other I-SAIL team members asneeded.
• Coach SPs in providing learner-centered verbal or written feedback when feedback is part of the learning activity.
• Maintain accurate SP records, availability, participationhistory, training completion, payments, and other…