Events Specialist

Reporting to the Director of Events and Community Outreach, the Events Specialist plays a crucial role in fulfilling the mission of TPT. The Events Specialist serves as a convener and facilitator, engaging our audiences both in person and virtually. This role requires a proactive, forward-thinking approach, the ability to partner and strategize with leaders, organize people, logistics, and information, and ensure TPT values are at the forefront of every touch point.

Compensation: $68,000 to $74,000 or annually in addition to company provided benefits.

Hybrid Work Environment:
Candidates must live in or be willing to relocate to the Twin Cities Metro area and report to onsite office a minimum of three days per week.

This role is one of 3 Event Specialists who collaborate on all events, alternating between lead and support roles for each event.

• Act as a key point-person for events in our organization. Assist with events staff and contractors and attend all organization events as assigned.
• Facilitate efficient and effective planning and meetings for events.
• Create best practices, templates, timelines, policies, and procedures to ensure intention and structure for TPT event planning.
• Support partnerships with internal TPT departments in event planning, setup, execution, and cleanup.
• Assist with ensuring all internal TPT departments receive needed events support.
• Assist with managing external vendors.
• Assist with budget management for assigned events.
• Maintain detailed files, contacts, and other shared information and systems.
• Coordinate logistical aspects surrounding events, such as creating event plans, planning promotion materials, event flow and staffing, food/beverage, décor and rentals, managing staff, vendors, consultants, and volunteers assisting with events, ticketing, and merchandise sales.
• Assist with conducting site visits to find appropriate and cost-effective venues.
• Assist with creating scripts and schedules for event programs.
• Assist with creating post-event recaps.
• Work closely with fellow Events Specialist, alternating between lead and support roles for each event to ensure seamless execution and mutual support.
• Demonstrate exceptional teamwork skills by actively contributing to a positive team environment.
• Work collaboratively with colleagues across departments to achieve common goals, support team members, and foster a culture of mutual respect and cooperation.

• Examples: TPT’s Booth at the Minnesota State Fair, Be My Neighbor Day, screenings, and other local events both community and content-driven.
• Assist with planning, logistics, and execution of events.
• Communicate with internal and external clients and stakeholders regularly and clearly to facilitate workflow, project planning, and execution.

• Examples:
  All Staff Meetings, other Staff Events, Donor Events, and Member Events.
• Assist with planning, logistics, and execution of internal TPT events.
• Collaborate with colleagues and internal TPT departments to manage deliverables.
• Communicate with internal clients and stakeholders regularly and clearly to facilitate workflow, project planning, and execution.

• Co-Manage a pool of volunteers.
• Develop and conduct volunteer orientation and training.
• Ensure volunteers are staffed to support both on-site and off-site events & activities.
• Utilize the most efficient procedure for volunteers.
• Maintain accurate records and provide timely statistical and activity reports on volunteer participation.
• Communicate with internal departments regarding volunteer requests and management of the volunteer pool.

• Participate as an active member of the Mar Comm Team. Contribute to shared goals and collaborate with colleagues across all departments on the achievement of priorities.
• Cultivate a fun, engaging, and balanced work environment.
• Other duties as assigned.

• 4 years of previous project management experience.
• 4+ years of experience working in live and virtual events.
• A self-starter with strong…