Payroll Specialist

About Us

At American Engineering Testing (AET), we believe that people are the heart of innovation. We create an environment that values teamwork, curiosity, and continuous improvement while delivering innovative engineering and consulting solutions. As a 100% employee-owned firm, we deliver comprehensive testing, analysis, and design to reduce uncertainty in construction projects and offer rewarding work, exceptional training, and career development opportunities.

The Payroll Specialist is accountable for a wide variety of payroll-related tasks, verifying time, attendance records, and pay rates from employees or managers. This position will enter and update payroll data into the system, calculate gross and net pay, process payments, and prepare and file payroll taxes, forms, and reports with the help of technology. This position responds to inquiries and resolves discrepancies.

This position will be responsible for maintaining payroll records and documentation as well as performing reconciliations, audits, and adjustments when necessary. It will be critical to remain current to stay up-to-date on the latest payroll laws, regulations, policies, and best practices to ensure compliance.

The Payroll Specialist will work closely with the accounting team and HR department. Integral part of finance management, ensuring compliance with all regulatory standards while optimizing payroll procedures.

• Process weekly payrolls accurately and on time, ensuring correct calculation of wages, deductions, taxes, and benefits in compliance with company policies and applicable regulations.
• Research and analyze payroll issues including reconciliations, over payments, taxation, and adjustments.
• Prepare and review financial statements, produce monthly compliance reports and other reports as requested.
• Provide technical payroll processing, calculation, and consulting expertise on business and technology issues that impact how/when employees are paid.
• Assist with ensuring systems are configured to be current and compliant with all federal, state, and local regulations as they perform all necessary timekeeping, pay, and taxation calculations and transactions.
• Respond to internal and external inquiries in a timely, accurate, positive and professional manner.
• Communicate proactively with team on important matters in a timely manner.
• Participate in training and other professional development activities.
• Maintain confidential records, files, and internal documentation to support accurate tracking, reporting, and compliance.
• With guidance, analyze and modify compensation and payroll tax policies to ensure compliance with legal requirements.
• Contribute to analyzing statistical data and reports to identify and determine recommendations to improve organization's policies and practices.
• Continue to build knowledge of the organization, processes, and stakeholders.
• Independently solve moderately complex issues with minimal supervision, while escalating more complex issues to appropriate staff.
• Perform other related duties as required.

None

• Minimum of 3 years of experience in a payroll position.
• Proficient with payroll software preferably ADP Workforce Now, as well as Microsoft Office Suite.
• Excellent Excel skills.
• Strong understanding of the complete end-to-end payroll process.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong knowledge of federal and state regulations.
• Strong mathematical and analytical skills to deal with complex payroll calculations.

• Work in the Engineering or Construction industry.
• Experience with ADP Payroll Tax Services.
• Background in Microsoft Dynamics.
• Customer Service Experience.

Base compensation is expected to be in the range of $60,000– $75,000 annually based on skill set and experience. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long-term savings, paid time off, and professional development opportunities. The selected…