Disbursement Manager

• Salary Range: $28.26 - $41.43 /Hourly - $59,006 - $86,505 / Yearly
• Telework is available per the State of Minnesota policy.
• Candidates residing in Minnesota within 50 miles of our St Paul office may be eligible to telework up to 50%.
• Candidates residing in Minnesota and more than 50 miles from our office may be eligible to telework more than 50%.
• Candidates residing in Wisconsin within 50 miles of our office may be eligible to telework up to 50%.
• Candidates who do not reside in Minnesota or within 50 miles of the office in Wisconsin are not eligible to be hired, unless planning to relocate within 50 miles of the office.

The work you’ll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Disbursement Manager who will conduct in-depth, high volume disbursement reviews, financial reconciliation and outcomes reporting for Single Family grant programs, which provides a variety of grant and loan options for single-family home ownership developers and lenders. This includes reviewing, managing and reconciling advance payment and reimbursement requests, and ensuring they comply with program guides, contracts, organizational policies, Office of Grants Management (OGM) policies, and financial regulations.

The position will support the development of related procedures and collaborate with Agency Grants Management, Accounting and Single Family Compliance and Quality Control teams to ensure strong internal controls are in place and mitigate risk. In addition, this position monitors award progress to determine when extensions are needed or fund balances are not being utilized, and processes annual and closeout reports.

Finally, this position provides technical assistance to program administrators in advance of contracting and throughout the grant term, to ensure an understanding of grant requirements and Minnesota Housing processes, troubleshooting disbursement or reporting issues during grant administration, and resolving related program non-compliance.

• Collaborate to develop and update procedures for disbursements, reconciliations, annual reporting, extensions, and other award-management tasks; conduct continuous improvement on those processes.
• Review Administrator requests for funds and supporting documentation to ensure appropriate spending and recordkeeping. Collaborate with administrators, accounting staff and program staff to resolve issues. Ensure that all disbursements align with organizational and Single Family policies and procedures. Process requests in a timely manner.
• Track award expiration dates and monitor progress to determine when fund balances are not being utilized, outcomes are not being met, or extensions should be recommended. Processes extensions, Annual Reports and Closeout reports in a timely manner.
• Participate in the day-to-day administration of grant programs to ensure smooth implementation of funded projects.
• Assist in reviewing and selecting proposals for the Single Family Request for Proposals (RFP), thoroughly evaluating applications to determine eligibility and funding decisions and managing contracts for awarded proposals.
• Perform other duties as assigned.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

• Two (2) years of experience in loan closing, accounting or finance, quality control reviews, compliance audit experience, or…