Senior Accountant

Company Overview

Prepare + Prosper (P+P) is a nonprofit with about 25–30 year‑round staff (and a larger seasonal team during tax season) that works with people to build financial well‑being and address financial inclusion. Harnessing the power of community, volunteers, and partnerships, we provide free tax preparation and financial services, products, and coaching, and work to change systems to create economic opportunity for everyone.

We are committed to the principles of diversity, equity, and inclusion in our work and are particularly interested in receiving applications from people of color and those with lived experiences similar to the people who use our programs.

Learn more about P+P at .

Please submit a cover letter and resume to (Use the "Apply for this Job" box below). with the subject line 'Senior Accountant'. Position will be open until filled.

In your cover letter, quickly speak to these 2 prompts (≈1 paragraph each):

• Tell us about a time you had to organize a messy set of financial records, receipts, or documentation into something clean and submission‑ready. What was the situation, how did you approach it, and what did the final product look like?
• Describe how you handle a hard deadline when the information you need isn’t fully in your hands yet—maybe you're waiting on receipts from coworkers, data from another department, or approvals that are running late. What’s your approach?

This is P+P's only in‑house finance position, and it's a substantial one. You'll be the financial backbone of the organization—handling the full month‑end close (bank and credit card reconciliations, journal entries, coding, and clean‑up) along with complex grant reimbursement documentation and payroll, while an external accounting firm provides oversight and prepares the final financial statements.

Because P+P receives significant grant funding from the State of Minnesota and these are reimbursement‑based— we spend the money first to run our programs, then submit detailed expense documentation to the state to get reimbursed. Until those reimbursements come through, we’re floating that cash. Accuracy and timeliness directly affect our ability to operate. This reimbursement work is not a side task—it’s roughly 40% of your time and the most mission‑critical piece of the role.

The other 60% is everything else: deposits, bill payments, credit card management, journal entries, payroll processing, and completing the monthly close in Quick Books (including reconciliations and adjustments) so an outside firm can run financial statements and handle releases of restrictions. You’ll help leadership understand cash timing (when money goes out, when it comes back in, and what that means for decisions).

You’ll also play a key role in preparing for the annual audit: pulling schedules and support, organizing documentation, and working directly with the auditors, while the external firm handles specialized pieces like release‑of‑restriction work.

In your first weeks, you'll be learning our grant processes and getting up to speed on Quick Books and our existing workflows. By month two or three, you should be owning the reimbursement submissions, driving the month‑end close through to audit‑ready books, and building confidence in the cash forecasting work. Payroll will likely roll to you in the first few months as you settle in.

This role requires someone who is detail‑oriented, independent, and comfortable being the only finance person in the building. You'll need to know when to ask questions and when to problem‑solve on your own. You'll also need to communicate clearly with non‑finance staff who rely on you to track their expenses, get them reimbursed, and translate the numbers into plain language.

• Assemble, categorize, and submit reimbursement packages for Federal and State grants (VITA, TAG, TCO, and similar) – including converting receipts to PDF, annotating documents, and building the supporting spreadsheets.
• Break out payroll expenses into grant‑allowable…