Accounting Clerk MN,Saint Paul Job Saint Paul area,Minnesota USA,Finance & Banking

Position: Accounting Clerk Jobs MN, Saint Paul | Rose International Job
Education:

HS Diploma or equivalent

Required Skills:

Organizational skills are essential.

Due to the amount of contact internal and external customers, it is necessary to have good communication and human relations skills.

A good working knowledge of generally accepted accounting practices and Agency account structure is necessary to understand the cause and effect of accounting transactions within the state accounting systems and the Agency.

Additional knowledge necessary for the efficient performance of this job includes general business office processes and procedures, spreadsheet skills, and experience in interpreting bargaining agreements.

This individual must also be familiar with a variety of equipment such as calculators, copiers, and various computer applications, in addition to keeping up their knowledge base by attending training offered.

Problem-solving in this position will primarily consist of correcting or reformatting information used in the payment of employee business expenses.

The ongoing consistent application of procedure and policy will make it so that this person will encounter inaccurate, missing, or unclear financial information on expense-related documents, which will require questioning various individuals to determine a course of action for correction in a timely manner.

Additionally, this person must be able to utilize creative problem-solving skills at times to address issues related to expense reimbursement that are not always covered within union contracts.

There are times this individual will need to consult with staff to resolve expense reimbursement issues for the types of problems that are encountered.

This position exists to provide accounting support for employee expense reimbursements in the Procurement Unit of Financial Management. The position functions as the In-State Agency Travel Coordinator and backs up the Agency Travel Coordinator. The primary responsibility for this position is to audit the in-state travel employee expense reimbursements in Employee Self Service. Another major responsibility is to that this position has the agency travel credit card that all airfare is booked with.

Monthly, this position reconciles all airfare on the travel credit card. This position also monitors Employee Expense RAISE Requests. This position is also responsible for providing ongoing review and input on agency travel-related policies to ensure that they are accurate and valid at all times.

Principal Responsibility - 70%

Accurately review and code employee expense reports in Employee Self Service in accordance with established bargaining agreements and MMB and Health Policies and Procedures.

Task Statements

Audit employee expense reports submitted by MDH employees for accuracy and compliance with bargaining agreements and MMB and Health Department policies and procedures.

Interpret and apply the requirements in bargaining agreements and MMB and Health Department policies and procedures.

Train employees on how to complete business expenses and train supervisors on how to review expense reports. Training may include job aids, videos, or in-person instruction.

Provide continuous feedback to MDH employees regarding errors in business expenses submitted through Employee Self Service via email, Microsoft Teams, or phone calls.

Performance Indicators

Review business expenses to ensure amounts claimed comply with policies and procedures outlined in the SEMA4 accounting manual, agency policy, and collective bargaining agreements governing expense reimbursement to state employees.

Maintain a spreadsheet tracking employee errors and correct submissions.

Address discrepancies or unsupported amounts promptly with employees to obtain additional documentation or clarification.

Ensure all supervisor-approved business expenses received by the end of the workday on Tuesday of the non-payday workweek are reviewed and approved no later than noon the following workday.

Audit entire expense reports to verify accuracy and confirm all required itemized receipts or affidavits are attached on the Main page.

Request an annual report from MMB showing all business expenses for the year and filter the report to provide useful volume and reporting information to supervisors and finance staff.

Work with employees, supervisors, and budget coordinators to correct business expense errors and ensure proper funding sources are used when budget issues arise.

Principal Responsibility - 10%

Maintain and monitor employee expense RAISE forms.

Task Statements

Reconcile RAISE forms to Business Expenses in Employee Self Service.

Update RAISE form statuses when payments have been made.

Monitor RAISE forms that are incomplete or in pending status.

Respond to staff questions regarding RAISE form requirements for employee expense reports.

Monitor the email inbox.

Performance Indicators

Complete reconciliation of RAISE forms to employee expense reports accurately and in a timely manner. Ensure documents show payment amounts, expense group IDs, and employee…

Accounting Clerk MN, Saint Paul