Accounts Payable Clerk

Accounts Payable Clerk (Part-time)

Model Cities is a champion of social and economic prosperity, providing access to opportunities since 1967. Our work stabilizes and develops families and communities, especially in Saint Paul, focusing on homelessness, housing, home ownership, economic development, and financial wellness. Our commitment to diversity, inclusion, and equity ensures our services remain attuned to community needs, and your role as an Accounts Payable Clerk will be instrumental in this mission.

• Join a mission‑driven organization with long‑standing community impact.
• Be part of a collaborative, purpose‑driven team.
• Play a key role in ensuring financial processes that support meaningful community outcomes.

As an Accounts Payable Clerk, you will support day‑to‑day financial operations, ensuring accuracy, efficiency, and strong financial controls across accounts payable and related processes. You will maintain precise data, support internal and external customers, and uphold all ethical, organizational, and social responsibility standards. This position reports to the CEO and works closely with the Senior Accountant and Finance Consultant to ensure accurate and compliant financial processes.

We are looking for candidates with proven experience in data and financial entry who can perform effectively under high‑stress conditions. Strong interpersonal skills are crucial, as the role involves working with businesses, staff, volunteers, community partners, and other stakeholders.

• Financial Stewardship: responsible use of organizational and grant funds through accurate expense tracking and adherence to policies and funding requirements.
• Operational Efficiency: maintains consistent and timely payment processes, enabling uninterrupted operations across programs and departments.
• Stakeholder Trust: builds and sustains strong relationships with vendors, partners, and service providers through reliable and professional payment practices.
• Compliance & Risk Reduction: supports audit readiness and regulatory compliance by maintaining accurate documentation and adhering to internal controls.
• Data Integrity for Decision‑Making: provides reliable financial data that informs budgeting, forecasting, and leadership decision‑making.
• Mission Support: by ensuring smooth financial operations, the AP Clerk enables program teams to focus on delivering impactful services to the community.

• Process, code, and pay vendor invoices, including maintaining vendor records and ensuring proper approvals and internal control standards are met.
• Manage billing and receivables, including invoice generation, payment posting, and follow‑up on outstanding balances.
• Prepare bank reconciliations and journal entries.
• Support financial statement preparation.
• Support grant and fund accounting by ensuring proper expense and revenue coding.
• Perform deposit and payment processing functions, including check scanning, deposit preparation, and timely bank deposits.
• Maintain accurate financial records and documentation to ensure audit readiness and compliance.
• Assist with financial reporting and 1099 tracking and preparation.
• Provide general accounting support and other assigned duties.
• Other duties assigned.

• Company‑paid Basic Life/AD&D insurance and Long‑Term Disability Insurance.
• 403(b) Retirement Savings Plan with employer match.
• Employee sick and safe leave eligible/PFMLA.
• Holiday pay for worked holidays.
• 24 hours of PTO.

Model Cities is dedicated to attracting, retaining, and engaging employees from diverse backgrounds. Diversity is an important part of our values and business operations. We are committed to creating an environment that promotes inclusivity and development for everyone. Model Cities does not discriminate based on age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status regarding public assistance, status as a disabled veteran or any other characteristic protected by federal,