Research Grants & Contracts Administrator

Research Grants & Contracts Administrator

Job Category
:
Research

Requisition Number
: RESEA
006911

• Full-Time
• Hybrid
• Salary Range : $95,222.40 USD to $142,792 USD

Showing 1 location

Saint Paul, MN 55101, USA

Gillette Children's is seeking a Research Grants & Contracts Administrator to join our team! This role provides full‑lifecycle research administration support across pre‑award, post‑award, and compliance functions for all sponsored projects at Gillette Children’s. This position serves as the institutional point of contact for contract and award management, research financial operations, effort reporting, sponsor invoicing, and federal compliance activities.

Purpose of position

The Research Grants and Contracts Administrator provides full‑lifecycle research administration support across pre‑award, post‑award, and compliance functions for all sponsored projects at Gillette Children’s. This position serves as the institutional point of contact for contract and award management, research financial operations, effort reporting, sponsor invoicing, and federal compliance activities.

The incumbent manages post‑award financial workflows, effort certification, cost allocation, and audit readiness across all active research studies.

This position works closely with the Vice President of Research, Director of Finance, Research Program Directors, Institutional Compliance Officer, Legal, and research project teams to ensure effective stewardship of sponsored funds and compliance with institutional, sponsor, federal, and state requirements.

Compensation

The annual salary range for this opportunity is $95,222 to $142,792, with a median salary of $119,007. Pay is dependent on several factors including relevant work experience and internal equity. Salary is just one component of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package, including a retirement saving match, tuition and certification reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.

Core Responsibilities and Duties

Contract and Award Administration (Pre‑Award/Sponsored Projects)

• Serve as institutional liaison to outsourced pre‑award and clinical contracts managed services providers, ensuring deliverables meet Gillette’s quality, compliance, and timeline expectations.
• Manage and oversee all proposals by providing guidance, interpretation, and advisement during the pre‑award and award initiation processes for internal and external sponsors (e.g., federal, state, non‑profit, and corporate).
• Review sponsor guidelines, policies, and procedures to ensure compliance and provide expert advice to investigators. Use in‑depth knowledge of the pre‑award process to ensure proposal document compliance.
• Communicate with funding agencies as needed to clarify policies, procedures, and interpretations of application instructions. Act as a consultant to investigators, administrators, and others writing grant proposals regarding interpretation of policies and grant terms and conditions.
• Lead or collaborate on budget development for proposals, ensuring compliance with sponsor and Gillette financial policies regarding personnel categories, effort, cost‑sharing, direct and indirect costs, justifications, etc. Negotiate budgets as needed and provide budget set‑up details to finance departments and executive leadership.
• Serve as the first‑line reviewer of sponsor contract terms and sub‑award agreements, identifying risks, recommending and negotiating positions aligned with Gillette’s interests, and partnering closely with Legal to ensure consistent application of institutional standards and appropriate escalation of non‑standard or higher‑risk contractual provisions.
• Evaluate, triage, and resolve contract and award management questions that arise from outsourced provider workflows, sponsor communications, or internal stakeholders.
• Manage financial conflict of interest (FCOI) documentation and processes in coordination with the Institutional Compliance Officer.
• Execute federal non‑financial reporting obligations, including progress reports, research performance progress report…