Human Resources Administrative Specialist - Office & Admin Specialist Sr
Job in
Saint Paul, Ramsey County, Minnesota, 55145, USA
Listed on 2026-09-07
Listing for:
State of Minnesota
Full Time, Part Time
position Listed on 2026-09-07
Job specializations:
-
HR/Recruitment
Job Description & How to Apply Below
* Working Title:
Human Resources Administrative Specialist*
* ** Job Class:
Office and Administrative Specialist, Senior*
* ** Agency:
Public Safety Dept*
* +
** Job ** : 96827
+
** Location** :
St. Paul
+
** Telework Eligible** :
Yes
+
** Full/Part Time** :
Full-Time
+
** Regular/Temporary** :
Unlimited
+
** Who May Apply** :
Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing kara.kreutzer.us by 11:59 PM 09/11/2026.
+
** Date Posted** : 09/04/2026
+
** Closing Date** : 09/14/2026
+
** Hiring Agency/Seniority Unit** :
Public Safety Dept / Public Safety-AFSCME
+
** Division/Unit** :
Human Resources / Human Resources Transactions
+
** Work Shift/Work Hours** :
Day Shift / 7:30 am - 4:00 pm
+
** Days of Work** :
Monday - Friday
+
** Travel Required** :
Occasional travel required for meetings, conferences etc.
+
** Salary Range:** $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
+
** Classified Status** :
Classified
+
** Bargaining Unit/Union** : 206 - Clerical/AFSCME
+
** Work Area** :
Office of Human Resources
+
** FLSA Status** :
Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities ((Use the "Apply for this Job" box below)./connect
700/) :
Yes
** The work you'll do is more than just a job.*
* At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
_THIS POSITION IS ELIGIBLE TO TELEWORK UP TO ONE (1) DAY A WEEK, DEPENDING UPON THE NEEDS OF THE OFFICE._
_To provide human resources administrative services in the areas of employee transactions, front desk operations, electronic filing systems, data requests, purchasing and procurement, employee service awards, back grounding, and assisting department operations._
_This position will have access to bargaining materials as defined in M.S. 13.37, Subd.
1c and will assist in the research of employee transactions, benefits, and other related employee programs, insurance, and benefits._
** _Data Practices:_
** _This position will have access to data that is not public. Not public data must only be accessed as needed to perform job requirements. Not public data must be secured so it cannot be accessed by anyone without a job-required reason. Suspected data breaches must be immediately reported to a supervisor._
_The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify._
** Minimum Qualifications*
* + Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers (staff, visitors and the general public), in person, over the phone and via email. Communication skills sufficient to respond to inquiries on a wide variety of Human Resources related questions with the ability to direct calls to appropriate staff members.
+ Ability to read source documents and enter data in HRIS databases or tracking systems; accurately input, verify, and edit electronic data
+ Word processing skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
+ Communication and interpersonal skills sufficient to communicate effectively with a variety of customers, including new hires, employees, leadership and external stakeholders. Ability to exhibit professionalism, courtesy and tact.
+ Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers.
+ Ability to work with labor contract/plans and data practices rules, regulations and procedures.
** Preferred Qualifications*
* + Experience in office organization and coordination (including establishing and maintaining systems and processes).
+
Experience with data privacy rules, policies and procedures in order to comply with Public Safety, Human Resources rules and regulations, as well as federal and state laws regarding confidentiality of data.
+ Experience using SEMA
4.
+ Working knowledge and experience with various collective bargaining agreements or plans, rules, and laws (i.e., Affirmative Action and Data Practices); policies and procedures that affect Human Resources.
+ Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.
** Physical Requirements*
* Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the…
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