Legal Operations Specialist — Medical Device; Hybrid — Arden Hills,MN Temp Job Saint Paul area,Minnesota USA,IT/Tech

Position: Legal Operations Specialist — Medical Device (Hybrid — Arden Hills, MN) Possible Temp-to-Hire

Legal Operations Specialist — Medical Device (Hybrid — Arden Hills, MN) Possible Temp-to-Hire

Saint Paul, United States | Posted on 11/03/2025

From development to commercialization, we partner with Pharmaceutical, Medical Device and Biotechnology clients to provide solutions to complex compliance issues. We collaborate with our partners by providing technical expertise in Quality, Regulatory Compliance and Manufacturing Science and Technology. Our business mission is to ensure our clients exceed their compliance goals while improving patient health and safety. Visit us at and follow us on Linked In:

Job Description

Our Fortune 500 Medical Device client has an exciting opportunity for a Legal Operations Specialist.

Job Summary

Responsible for implementing and supporting project management processes. Candidate will establish and maintain project performance metrics and measures, and promote adoption and continuous improvement of standard project management practices. Supports project planning sessions, works with project teams to set-up and initiate new projects, and ensures post-project reviews are completed in a timely manner. Involved in portfolio and project status reporting. Implements and supports the use of project management and team collaboration technologies.

Key Responsibilities

Manage complex scheduling across legal leadership and cross-functional teams, including recurring meetings, project check-ins, and executive briefings.

Draft, format, and finalize legal documents, PowerPoint presentations, and internal communications for leadership and project teams.

Provide general administrative assistance including expense reporting, booking working space and conference rooms, onboarding, and mail.

Assisting in the planning, execution, and finalizing of projects. Assistance may include drafting communications, scheduling meetings, acting as a liaison between project stakeholders, acquiring resources and coordinating efforts of multiple team members, and conducting project post mortems.

Lead coordination efforts for department programs (such as continued legal education programs) ensuring alignment across stakeholders, tracking milestones, and supporting communications and reporting.

Support project teams in the use of Microsoft Office Suite and other select technologies.

Quality Systems Duties and Responsibilities

Build quality into all aspects of their work by maintaining compliance to all quality requirements.

Qualifications

3+ years of experience in legal operations, legal administration, or project coordination.

Job Specific Requirements

Strong organizational and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with legal tech platforms and project management tools is a plus.

Other Details

Schedule:

08:00 AM - 04:30 PM

Work Setup:
Hybrid - 3 days onsite in Arden Hills, MN

Pharmavise Corporation is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.

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Legal Operations Specialist — Medical Device; Hybrid — Arden Hills, MN Temp