HMIS Data Specialist

Job Status: Full-Time Temporary (through 9/30/27)

Location: St. Paul, MN

Schedule: In Person, Monday-Friday, 8-5pm

Reports To: Data Specialist

Wage Range: $22-24 per hour

Union Gospel Mission Twin Cities (UGMTC) provides emergency shelter, food, basic needs and wraparound programs for people facing homelessness, hunger and addiction in the community. Located in Saint Paul, UGMTC opened its doors in 1902 and has been feeding, sheltering and offering the hope of Jesus Christ to people in need ever since.

Mission: To provide Christ-centered, life-changing pathways for all people who are experiencing homelessness, hunger and addiction.

Vision: To see all men, women and children healthy, whole and successful through Jesus Christ and the transforming power of the gospel.

Values: Faith, Compassion, Respect, Integrity, Excellence.

Under general supervision, the HMIS Data Specialist is responsible for supporting UGMTC’s participation in Minnesota’s Homeless Management Information System (HMIS) in compliance with Ramsey County, HUD, and Institute for Community Alliances (ICA) requirements. This position ensures accurate, timely, and confidential entry of client-level data, supports staff training and compliance, conducts ongoing data quality, and produces required HMIS reports for contract monitoring and invoicing.

The HMIS Data Specialist serves as a primary point of coordination between program staff, HMIS administrators, and funders to ensure data integrity, compliance with Emergency Solutions Grant (ESG) standards, and readiness for monitoring, desk reviews, audits, and site visits with Ramsey County staff. This position is grant‑funded, and employment is contingent on the continued receipt of grant funds.

• Maintain UGMTC’s active participation in Minnesota’s Homeless Management Information System (HMIS) in accordance with HUD, ESG, ICA, and Ramsey County requirements.
• Serve as the primary HMIS point of contact for assigned programs, coordinating with the HMIS Administrator (Institute for Community Alliances).
• Monitor HMIS licenses and adhere to HMIS policies, data privacy standards, and data entry timelines.
• Complete mandatory HMIS training within required time frames and maintain training documentation.

• Enter client data for emergency shelter and related HMIS-covered services.
• Conduct regular reviews of client level data to ensure completeness and congruity.
• Conduct routine data quality checks to identify missing, incomplete, or inconsistent data.
• Collaborate with program staff to resolve data errors and improve documentation practices.
• Ensure data collection follows HMIS General Standards and ESG HMIS Data Standards.
• Maintain clear documentation of HMIS workflows, definitions, and procedures.

• Generate required HMIS reports, including Emergency Services Program Reports, for contract compliance, monitoring, and invoicing.
• Support monthly, quarterly, and ad hoc reporting needs tied to grant performance, outcomes, and monitoring activities.
• Assist with desk reviews, on‑site monitoring visits, and audit readiness by organizing data and documentation.
• Collaborate with finance and program leadership to ensure data accuracy aligns with invoices and progress reports submitted to the County.

• Participate in staff meetings, trainings, and collaborative projects as assigned.
• Perform other data‑related duties consistent with the role and organizational needs.
• Other duties as assigned.

• Associate’s or Bachelor’s degree in data management, social sciences, information systems, or a related field, or equivalent relevant work experience.
• Experience working with HMIS or similar human services data systems.
• Experience supporting data entry, reporting, or compliance in a nonprofit, government, or social services setting.
• Ability to work with confidential and sensitive client information.
• Experience or desire to work with underserved communities and people experiencing homelessness, poverty, or addiction.

• Demonstrated ability to multi‑task, have attention…