Legal Support Specialist

Overview

Join our legal team! The Saint Paul City Attorney Office is accepting applications for a Legal Support Specialist. The Legal Support Specialist is responsible for providing a broad range of administrative support for attorneys and paralegals in the Civil Litigation Division. Provides expert-level clerical support to litigation attorneys and paralegal staff on a variety of standard and complex civil lawsuits.

• Type, edit, format and proofread correspondence, pleadings, and other legal documents.
• Open and close files in a timely fashion. Assist in processing conflicts searches.
• Manage all incoming and outgoing mail, faxes, and phone calls in a confidential, organized, and efficient manner.
• File electronic documents with appropriate courts and ensure proper procedures are followed and deadlines are met.
• Ensure retention of legal documents and correspondence in the management system.
• Manage and maintain multiple calendars, schedules and deadlines.
• Arrange for service on all parties via process server, certified mail, or via electronic service.
• Act as a liaison between assigned attorney(s) and courts, clients, other City departments and external affiliates including financial institutions, other law offices, and governmental entities as required.
• For more information and essential functions, see the Legal Secretary job description.

This position is located at 15 W Kellogg Blvd, St Paul, MN 55102. You will work a regular daytime schedule with most days in the office.

We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.

The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us.

We encourage you to apply as we are most interested in finding the best candidate for this job.

Satisfactory completion of a legal secretary program in a business or technical school or three years of legal secretary experience.

Read our

How to Apply

Online Guide.

For help with the online application, please call

Qualifications Rating

Open Job Posting:
This posting is open to anyone who meets the position requirements.

Eligible Lists Created from Open Job Posting:
You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list.

If two lists exist, the promotion list must be exhausted before the open list is considered.

Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening:
Candidates will be required to…