Facilities Manager

Overview

Description
:
The Facilities Manager is responsible for executing Blaze’s facilities management and strategy to support the objectives of the organization. This position requires day-to-day hands-on work and day-to-day management of property and facilities staff and vendors. Responsibilities include branch assessment and assist in contract negotiations related to daily operations, as well as project and property management.

• Facilities Management:
  Hands-on and diligent management of facilities
  • Act as point-of-contact for employees, tenants, facilities maintenance vendors.
  • Communicate promptly and effectively in a consistent manner to all relevant parties.
  • Respond in an expedited fashion to all Facilities Work Order Requests.
  • Administer along with the other facilities staff – video surveillance, security system, HVAC systems, and all other relevant processes as assigned. Ensure all support requests are completed on time. On-call availability during and after hours for alarm monitoring on all premises as required.
  • Assist in negotiating and managing all property maintenance agreements.
  • Document all processes and procedures.
  • Acquire working knowledge of all facilities management processes and systems.

• Project Management:
  Deliver projects via methodical planning and high attention to detail
  • Work with AVP Facilities on assigned aspects of new construction or facilities projects and deliver within budget and schedule.
  • Plan methodically with Facilities AVP by coordinating bids with general contractors and subcontractors and deliver the project with high attention to detail.
  • Vendor Contract Tracking, COI, Invoice Verification vs bid & contract.
  • Continuous Process Improvement strategies.

• Financial Management:
  Reduce costs and increase income where appropriate
  • Vendor management:
    Ensure all vendor contracts are centralized and diligently reviewed for price competitiveness.
  • Receivables management:
    Ensure all receivables from suppliers are monitored and managed and cross reference pricing.
  • Accounts payable management:
    Reduce total cost of property ownership by studying and implementing cost-reduction practices.
  • Budget management:
    Assist AVP Facilities in preparing annual operating and capital budgets and diligently manage operating expenses and capital improvements.

• Provide leadership, training, and development of assigned staff to retain a motivated, service oriented, and professional work force for Blaze.

• Asset Management:
  Visit all assigned properties monthly to ensure they are functional and visually pleasing; ensure ADA compliance and routine inspections are current and up to code.

• Other Duties:
  Comply with applicable laws and regulations; exemplify Blaze’s Core Values; maintain regular and predictable attendance; perform other duties as assigned to support department operations.

• Experience/Education/Certifications/Licenses
  • Minimum five (5) years of similar or related experience preferred, including preparatory experience
  • Minimum high school degree or equivalent
  • Background training or experience with HVAC, electrical, mechanical systems, physical security software, video security software, general building maintenance is preferred
  • A valid driver’s license without restrictions is required for this role

• Demonstrated Knowledge
  • Advanced knowledge of building maintenance practices
  • Knowledge of HVAC systems
  • Alerton HVAC Software

• Ability To
  • Negotiate contracts
  • Professionally communicate and develop relationships with vendors, co-workers, and senior management, and lead staff toward department objectives and goals
  • Assist in solving problems and making decisions quickly and efficiently to support staff
  • Coordinate multiple priorities and multitask to support staff and complete projects timely
  • Respond positively to change and growth to support Blaze’s goals
  • Present facts and recommendations effectively in oral and written form

Ability to develop and implement responses to members/staff to document and develop new and ongoing techniques to improve processes. Written communications draw from expert information from the field as an individual contributor.

• Must be able to…