Executive Assistant and Board Liaison

Description

The Saint Paul Chamber Orchestra is seeking a highly organized, proactive, and relationship-oriented Executive Assistant & Board Liaison to provide high-level support to the President & Managing Director and serve as a key partner to the Board of Directors and board committees. This highly visible role sits at the intersection of executive operations, board governance, organizational communication, and stakeholder engagement, helping ensure that the President & Managing Director, board leadership, staff, musicians, donors, volunteers, and community partners are well supported and aligned.

The ideal candidate will bring excellent judgment, discretion, attention to detail, and the ability to anticipate needs, manage competing priorities, and build trust across a wide range of constituencies. Because this role supports executive, board, concert, and event activity, it requires a significant in-person presence, including some evenings and weekends, with hybrid work available when responsibilities allow.

The Saint Paul Chamber Orchestra (SPCO) is widely regarded as one of the finest chamber orchestras in the world. For more than 65 years, the SPCO has enriched the cultural life of the Twin Cities through extraordinary artistry, innovative programming, and a unique musician-led artistic model. Through concerts across the region, community partnerships, and a commitment to accessibility, the SPCO strives to ensure that great music is available to all.

Our musicians, staff, and board share a deep commitment to artistic excellence, collaboration, and service to the community, working together to create an inclusive and creative environment where artistry and people can thrive.

The Executive Assistant & Board Liaison provides comprehensive administrative, operational, and governance support to the President & Managing Director and the Board of Directors. This position manages executive scheduling, meeting preparation, communications, travel logistics, expense reporting, project tracking, and follow-up on organizational priorities. The role serves as a primary staff liaison to the Board of Directors and assigned committees, coordinating meeting logistics, preparing materials and minutes, maintaining governance records, supporting board onboarding and engagement, and helping ensure timely communication among board leadership, staff, musicians, and other key stakeholders.

In support of the SPCO’s musician-led artistic model, this position helps facilitate clear communication, strong relationships, and effective coordination across the organization.

• Provide high-level administrative support to the President & Managing Director
• Manage a complex and dynamic calendar, scheduling meetings and coordinating priorities
• Assist with email management, as directed by the President & Managing Director
• Prepare correspondence, presentations, reports, meeting materials, and other executive communications
• Coordinate travel arrangements, itineraries, and related logistics
• Manage confidential information with discretion and professionalism
• Track projects, deadlines, follow-up items, and organizational priorities on behalf of the President & Managing Director
• Serve as a key point of contact for internal and external stakeholders
• Process, track, and reconcile monthly expense reports

• Serve as primary staff liaison to the Board of Directors and assigned board committees
• Coordinate logistics for board and committee meetings, including scheduling, meeting notices, agendas, materials and/or presentations, technology, and meeting preparation
• Attend all board and committee meetings and prepare official meeting minutes for all board and committee meetings
• Maintain governance records, board policies, committee rosters, resolutions, and historical documentation
• Track board and committee actions, assignments, and follow-up items to ensure timely completion
• Support board recruitment, onboarding, orientation, and continuing education efforts
• Assist board leadership and committee chairs with planning, communications, and meeting preparation
• Mai…