Executive Assistant

Responsibilities

• Executive Support
  - Assist President with all aspects of Foundation business:
• • Oversee all scheduling of appointments and manage daily calendar. Set recurring meetings with key staff, board, and Archdiocese leadership as directed.
  • Oversee preparation for all appointments and meetings (e.g. agenda, hospitality, research, presentations. Schedule any sessions needed to prepare for appointments).
  • Manage activities and projects in which the President is involved, keeping them informed of project status, next action steps, and timelines.
  • Interact with key CCF constituents on behalf of the President.
  • Manage President's correspondence and filing, ensuring clarity, accuracy, sensitivity, and confidentiality of all communication undertaken on behalf of the President.
  • Serve as gatekeeper - interface with Board and staff members, schedule times for individual staff to meet with President rather than interrupt workflow.
  • Meet regularly with President to understand their goals and initiatives, as well as to update them on status of in-progress and upcoming activities and projects.
• Board/Committees
  - Provide administrative support to the Board of Directors and all of its committees:
  • Key staff liaison, along with the President, to the CCF Board of Directors with special attention to Executive, Strategic Planning, and Governance Committees.
  • Oversee preparation for all Board and committee meetings (e.g. scheduling, agenda, confirmation of quorum attendance, hospitality, PowerPoint presentations as needed). Confirm locations/technology at meeting sites.
  • Work with CCF executive leadership team to create and publish quarterly Board reports and committee materials via the Board portal, serving as primary Board liaison for the portal.
  • Communicate with Board and committee members as needed between meetings.
  • Attend assigned Board and committee meetings and prepare concise and accurate minutes, in accordance with corporate record best practices.
  • Track all Board and committee action items for follow up and discuss with President to determine next actions.
  • Oversee and maintain corporate record of all Board and committee actions.
  • Other duties as assigned.
• Event Management
  - Oversee the planning and implementation of board related events.
• Presentations
  - Prepare presentations for Board and other events where CCF President has responsibilities.
• HR Support
  - Partner with VP of Finance and Administration on Performance Review Coordination, and Onboarding processes and assist with other HR projects as they arise.