Associate Director of Alumni Engagement

Overview Macalester College seeks an operationally sharp, systems-minded professional to serve as Assistant or Associate Director of Alumni Engagement, leading the college's annual Reunion program and supporting Alumni Board operations. This role is built for someone who can see the full picture, build the plan, close the gaps, and execute without waiting to be told what comes next. The ideal candidate brings proven experience in project management, volunteer coordination, and stakeholder communication, and is ready to own their work from strategy through implementation.

This is a full-time, hybrid-eligible position with the option of Tuesday through Thursday in office and Monday and Friday remote. Final title will be commensurate with experience.

Macalester's Engagement team works to expand and enrich the ways alumni and friends of the college connect with one another and with Macalester. Through events, volunteering, and giving opportunities, we cultivate lifelong relationships rooted in pride and purpose. We are committed to creativity, collaboration, and community-focused strategy, approach our work through an equity lens, and take pride in being innovative, inclusive, and impact-driven.

Lead the operational planning and execution of Macalester's annual Reunion program, serving as the central point of coordination for logistics, communications, volunteer activities, and event execution.

Develop and manage project plans, timelines, workback schedules, and implementation processes across Advancement, Special Events, Communications, and campus partners.

Track project milestones, identify potential obstacles, and proactively communicate next steps and deadlines to all stakeholders.

Manage committee requests, meeting schedules, documentation, and information flow to keep all parties organized and aligned.

Design and document workflows that make Reunion processes repeatable and scalable year over year.

Support efforts to leverage Reunion participation as a springboard for ongoing alumni engagement with the college.

Develop, track, and evaluate key performance metrics, survey results, and participant feedback to assess program effectiveness and identify opportunities for continuous improvement.

Monitor Reunion expenses and track budget activity throughout the year, providing regular updates and recommendations to help ensure programs and events remain within budget parameters.

Develop and direct Reunion volunteer strategy in close collaboration with Advancement partners, including identifying and engaging key stakeholders and outreach to new volunteers.

Coordinate recruitment, onboarding, training, and communications for Reunion volunteers, providing clear and consistent expectations, resources, and support.

Serve as primary staff liaison for 1-3 Reunion Committees.

Partner with Macalester Fund staff to coordinate Reunion class gift volunteer training and activities.

Recruit, coordinate, and mentor campus volunteers and Reunion Student Coordinators.

Assist with the recruitment, training, supervision, and support of Reunion student staff and Reunion Coordinators to ensure successful program execution and a positive volunteer experience.

Provide operational support for Alumni Board activities, enabling the Director of Alumni Engagement to focus on strategy and relationship-building.

Coordinate meeting logistics, agendas, materials, timelines, and follow-up communications.

Prepare and brief speakers; track action items and deliverables across board initiatives.

Anticipate upcoming needs and ensure board projects remain organized and on schedule.

Advise and engage Alumni Board Student Directors and oversee their annual project ensuring they have at least one group project each year.

Serve as staff liaison for an Alumni Board committee, coordinating meetings, communications, project timelines, and follow-up actions to support the committee's goals and initiatives.

Contribute to additional programming, events, and initiatives…