Director of Finance And Administration

Status:
Full-time/Hybrid, exempt, 37.5 hours/week

Salary: $90,000-$106,000/year based on experience

Job Summary:

The St. Paul Jewish Federation is seeking an experienced, hands-on Director of Finance and Administration to lead our financial operations, strengthen our internal systems, and serve as a trusted financial partner to our CEO, staff, Finance Committee, and Board of Directors.

This is a senior leadership role for someone who enjoys both doing the work and improving how the work gets done. The Director will oversee day-to-day accounting and financial management for a grant-making organization with approximately $26 million in assets under management, a $2.5 million annual operating budget, over $1 million in annual grant distributions, multiple restricted and unrestricted funds, Donor Advised Funds, and a wholly owned subsidiary, Talmud Torah St.

Paul LLC.

• Own the monthly close, general ledger, reconciliations, journal entries, accruals, accounts payable, expense review, and financial records.
• Maintain accurate accounting for restricted and unrestricted funds, grants, endowments, investments, and Donor Advised Fund distributions.
• Prepare monthly financial statements, budget-to-actual reports, forecasts, cash projections, dashboards, and variance analysis.
• Lead the annual budgeting process and provide financial guidance to department heads, senior leadership, the Finance Committee, and Board.
• Coordinate the annual audit, tax preparation, year-end close, and implementation of audit recommendations.
• Maintain and strengthen internal controls, financial policies, approval processes, and fraud-prevention practices.

• Oversee payroll processing, payroll tax filings, W-2s, benefit deductions, and related reporting.
• Coordinate routine benefits and HR administration, including onboarding, offboarding, employee records, and required documentation.
• Oversee selected office operations, vendor relationships, insurance administration, contracts, and administrative procedures.
• Monitor campaign pledges and other organizational receivables, manage invoicing and payment tracking, and follow up appropriately on outstanding balances.

• Maintain the accounting and financial reporting for Talmud Torah St. Paul LLC.
• Serve as the primary contact for the LLC’s property-management company.
• Oversee lease administration, rental income, property expenses, reserves, maintenance coordination, and capital-project financial oversight.
• Coordinate with the CEO, legal counsel, tenants, vendors, and other partners on significant property, lease, contract, and risk-management matters.

• Advise the CEO and Finance Committee on financial performance, risks, opportunities, policies, and long-term sustainability.
• Explain financial information clearly to staff and Board members with varying levels of financial expertise.
• Manage an external accounting service (CLA) who provides technical accounting and CFO-level support for 4-6 hours per month.
• Share supervision of the Database Manager with the Chief Development Officer.
• Identify practical improvements that increase accuracy, efficiency, transparency, and service.

Reports To:

CEO

Status:
Full-time/Hybrid, exempt, 37.5 hours/week

Salary: $90,000-$106,000/year based on experience

Job Summary:

The St. Paul Jewish Federation is seeking an experienced, hands-on Director of Finance and Administration to lead our financial operations, strengthen our internal systems, and serve as a trusted financial partner to our CEO, staff, Finance Committee, and Board of Directors.

This is a senior leadership role for someone who enjoys both doing the work and improving how the work gets done. The Director will oversee day-to-day accounting and financial management for a grant‑making organization with approximately $26 million in assets under management, a $2.5 million annual operating budget, over $1 million in annual grant distributions, multiple restricted and unrestricted funds, Donor Advised Funds, and a wholly owned subsidiary,…