Administrative Assistant to Vice President of University Advancement

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Vice President of University Advancement. This position will primarily work on the Minneapolis campus, with some travel to the St. Paul campus as needed.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.

This commitment to inclusion and equal opportunity is consistent with our mission:
Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission
  for employees, spouses, and dependents
• Generous Retirement Contributions
  to support your future
• Comprehensive Health Coverage
  including medical, dental, and vision
• Fully Paid Insurance
  : disability, life, and AD&D
• Paid Parental Leave
  to support growing families

Pay Range: $24.00 to $34.50/hr

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

As a member of the university advancement team, the administrative assistant to the vice president for university advancement is responsible for supporting the mission of the university by assisting the vice president and associate vice president in the performance of their overall responsibilities and overseeing the vice president’s multi-faceted office to help ensure smooth and efficient operation. Position is primarily based in Minneapolis but also spends time on the St.

Paul campus. This position is 100% in-person.

The assistant plays a key role in the management of development, principal and leadership gifts, advancement, campaign, Board of Trustees committees, and related processes and procedures, for the vice president and associate vice president. This includes assisting in the planning process, ensuring that functions and follow up occur in a timely fashion for the vice president and associate vice president. The executive assistant is also responsible for ensuring deadlines are met, schedules meetings, makes travel arrangements, pays monthly invoices, prepares expense reports, and prepares required documents for Board of Trustees committees.

The executive assistant is the conduit of information between university advancement and the president’s office related to fundraising, campaign, and Board of Trustees items.

ESSENTIAL FUNCTIONS

• Manage the vice president’s calendar for all activities, university advancement team meetings, development meetings, reservations, and travel; coordinate and prepare materials for meetings the vice president attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the vice president. Assist consultants for campaign work and training as required.
• Support the associate vice president in scheduling meetings, prepare materials for meetings, correspondence, and manage expense reporting. Support committees and projects as requested.
• Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed for the vice president and associate vice president; complete writing projects for the vice president and associate vice president; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. File management is done through SharePoint and Optix.
• Serve as conduit between university advancement and the…