Proposal Coordinator Saint Paul, MN

Proposal Coordinator

We are looking for a Proposal Coordinator to support the planning, development, and delivery of high-quality proposal submissions for a contract opportunity in Minnesota. This role is ideal for someone who can keep multiple deadlines moving, bring structure to complex response efforts, and help produce accurate, client-ready materials. The position works across internal contributors to keep proposal activities organized, aligned with requirements, and completed with a strong focus on quality.

Responsibilities:

• Lead the proposal process from kickoff through final submission, establishing timelines, milestones, and clear ownership for each deliverable.
• Coordinate contributions from cross-functional teams, gather required content, and follow up on outstanding items to keep response efforts on schedule.
• Review solicitation documents and submission instructions to confirm all proposal components meet client expectations and compliance standards.
• Maintain version control, organize working files, and apply consistent formatting across written responses, presentations, and supporting materials.
• Identify missing information, inconsistencies, or risk areas within proposal drafts and work with stakeholders to resolve them before submission.
• Prepare high-quality response documents using tools such as Microsoft Word, Excel, PowerPoint, and Canva to create clear and well-organized proposal packages.
• Support the development and refinement of proposal content by editing text, improving readability, and helping tailor messaging to the client opportunity.
• Track deadlines, approval checkpoints, and final production steps to ensure complete, accurate, and timely submission of proposals.
• Partner with technical contributors, including civil engineering teams when needed, to translate specialized input into well-structured client-facing materials.