Permanency Records Specialist ​/ State Program Administrative Senior

Permanency Records Specialist

Job Class:
State Program Administrator Senior

Agency:
Children Youth & Families Dept

Job

Location:

St. Paul

Telework Eligible:
Yes, up to 50%

Full/Part Time:
Full-Time

Regular/Temporary:
Unlimited

Who May Apply:
Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 08/01/2026 date. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.

Hiring Agency/Seniority Unit: DCYF / MAPE

Division/Unit: DCYF / DCYF CS&P Adoption Programs

Work Shift:

Day Shift

Work Hours:

8:00 AM - 4:30 PM

Days of Work:
Monday - Friday

Travel Required:

Yes, up to 10%

Salary Range: $28.75 - $42.16 / hourly; $60,030 - $88,030 / annually

Classified Status:
Classified

Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

FLSA Status:
Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities:
Yes

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Telework (Within Minnesota or neighboring states) and flexible hours options are available.

This position is responsible for carrying out the policies and procedures related to the Department post-adoption search requirements. This position is accountable for fulfilling responsibilities associated with the Department's partnership with the MN Department of Health, county, and tribal agencies, and licensed child-placing agencies to support persons affiliated with adoption and who are requesting records related to their adoption.

Responsibilities include:

• Discharge the Commissioner's responsibility in managing adoptions records related to post adoption search.
• Provide leadership and management in maintaining policies, procedures, resources, and communication as they relate to Post Adoption Searches.
• Participate in assessment and evaluation efforts used to improve the quality of services and approach, to effectively meet the needs of consumers.
• Perform other duties and assume other roles as assigned by supervisor or manager.

Minimum Qualifications

Two (2) years of professional experience working with programming impacting individuals and families.

Applicants who meet the above experience requirements will be further evaluated based on the following during the interview process:

• Knowledge of State and Federal government issues and policies specifically related to adoption services
• Strong interpersonal, facilitation, and communication skills; ability to communicate clearly and professionally both verbally and in writing; ability to respond openly to requests and concerns; experience translating technical information into plain language for a variety of audiences.
• Building and maintaining collaborative, trust-based relationships with external partners such as counties, tribes, and other governmental or community organizations.
• Experience with managing programs and managing changes within programs

Bachelor's degree in social work, public policy, sociology or related field may substitute for one year of experience;
Associate's degree may substitute for six months of experience

Preferred Qualifications

• Experience with Accounting Principles
• Excellent judgment in providing a high level of discretion and sensitivity to issues affecting variety communities.
• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background…