Office Assistant

Job Location: Adult Day Program
- Saint Peters, MO 63376

Position Type: Full Time

Salary Range: $20.00 - $22.00 Hourly

Job Shift: Day

Job Category: Admin
- Clerical

• Purchases general office supplies as needed
• Sends credit card receipts once a month to appropriate person with pertinent information
• Completes purchase orders and places orders for preapproved supplies
• Prepares folders for new employees
• Completes checklist of all required paperwork on new hires
• Maintains employee files and updates training logs as needed
• Creates training certificates
• Maintains a list of employees with Class E Licenses, along with a copy of their license and insurance cards
• Maintains Licensing, insurance and work receipts for vans and make appointments for necessary maintenance
• Maintain I9 file for DMH
• Maintain electronic documentation software
• Assist with DMH training as needed
• Completing checks on consumer binders quarterly
• Assist with billing as needed
• Answer phones and retrieves voicemail messages
• Signs consumers in and out of program daily as needed
• Contacts service technicians when needed and maintain records and invoices of services provided as needed
• Complete building maintenance check list
• Run Family Care Safety Registry (FCSR) on staff yearly
• Performs other duties as assigned by the Executive Director or Support Services Director
• Effectively able to sit, bend, stop, carry up to 10 pounds, walk throughout building, climb stairs and stand for up to 30 minutes
• Assist with onboarding and intake for new consumers, including paperwork and binder creation
• Ensure all required drills are conducted and documented on schedule
• Review and enter EMTs into CIMOR; notify guardians, care managers, and other key people as needed
• Maintain a system for tracking EMTs, follow-ups, and resolution status
• Assist with checking daily sheets and completing monthlies as needed