Accounts Payable Specialist

The Accounts Payable Specialist reviews, verifies, and processes vendor invoices and payments while maintaining accurate records and supporting month-end close activities. This role ensures that all accounts payable transactions comply with internal controls, company policies, and accounting procedures, and involves regular communication with vendors and internal stakeholders to resolve discrepancies and support smooth financial operations.

• Review, verify, and audit vendor invoices for accuracy, proper coding, and compliance with company policies and procedures.
• Process accounts payable transactions, including ACH payments and manual check payments, in a timely and accurate manner.
• Match invoices to supporting documentation and purchase orders as applicable to ensure proper authorization and completeness.
• Prepare and process check requests, ensuring appropriate approvals and adherence to internal controls.
• Set up new vendors in the accounting system and maintain accurate vendor records, including collecting and validating W-9 documentation.
• Resolve invoice discrepancies by researching issues, coordinating with internal teams, and communicating directly with vendors regarding payment questions or concerns.
• Ensure all accounts payable transactions have proper coding, approval, and supporting documentation prior to payment.
• Maintain organized and accurate accounts payable files and records for easy retrieval and audit readiness.
• Support month-end closing activities by providing AP reports, reconciling accounts payable data, and assisting with related accounting tasks as needed.
• Adhere consistently to internal controls, company policies, and established accounting procedures in all AP activities.
• Provide professional, customer service‑oriented support to vendors and colleagues at all levels of the firm.
• Utilize accounts payable systems and tools, such as Aderant and Chrome River, to process invoices and manage AP workflows when applicable.

• 3–5 years of hands‑on experience in accounts payable.
• Strong experience with invoice processing and AP transaction management.
• Proven ability to set up vendors and maintain accurate vendor records.
• Ability to review, verify, and audit invoices for accuracy and compliance.
• Experience matching invoices to purchase orders and supporting documentation.
• Demonstrated professionalism and confidentiality in handling financial and vendor information.
• Customer service‑oriented approach when interacting with vendors and colleagues at all levels of the firm.
• Strong attention to detail and organizational skills for maintaining accurate AP records.
• Ability to adhere to internal controls, company policies, and accounting procedures.
• Capability to support month‑end closing activities and AP‑related reporting.

• Prior experience working in a professional services or law firm environment is preferred.
• Familiarity with Aderant accounting software is preferred.
• Experience using Chrome River or similar expense and invoice management platforms is preferred.
• Comfort working with ACH payments and manual check processing.
• Strong communication skills for resolving invoice discrepancies and coordinating with vendors.
• Business‑minded, down‑to‑earth attitude that supports a collaborative and respectful workplace culture.

This is an on‑site role based in a St. Petersburg office, working approximately 35 hours per week. Typical schedules fall between 8:00 a.m. and 4:00 p.m. or 9:00 a.m. and 5:00 p.m., with a one‑hour lunch break. The environment is business casual, and team members may wear appropriate jeans. The culture is described as collaborative and down to earth, with…