Executive Administrative Assistant

Suncoast Center, a leader in quality behavioral health services, is seeking a compassionate and dedicated Executive Administrative Assistant to join our team of caring professionals.

Suncoast Center offers a variety of programs such as intensive community based mental health, forensic programs, office-based mental health and substance use care, as well as programs designed to assist children and their families in an effort to capture the needs of the entire community.

Suncoast Center has devoted over 75 years to ensuring the community has access to mental health services and support to individuals in need.

Education: Bachelor’s degree in Business Administration or related field required.

FL Department of Health Licensure: N/A

Experience:

• Minimum of four years of communication experience in a professional services organization.
• Strategic vision combined with the ability to execute using a hands‑on approach.
• Excellent written and oral communication skills.
• Proven organizational and project‑management skills.
• Strong customer service orientation and the ability to build quality relationships.
• Proven design, branding, and content‑management skills for social media, web design and messaging management.
• Experience in public speaking, copywriting and editing.
• At least four years in an executive secretarial level position or equivalent interaction with senior management.
• Ability to handle sensitive material concerning the organization and the executive’s role.
• Demonstrated ability to multi‑task, advanced knowledge of Microsoft Office and other software applications, good spelling and grammar skills.
• Ability to meet designated deadlines.

Driving Requirements: Must have a valid Florida driver’s license and a driving record that is acceptable to Suncoast Center along with valid FL vehicle registration and insurance maintained throughout employment.

Additional Requirements:

• Must be able to complete a level II background screening and local county screenings with acceptable results prior to hire and throughout employment and pre‑employment drug test in compliance with Florida Law.
• Must be at least 21 years of age.
• Must be able to provide official transcripts directly to Suncoast Center from the college.

Working Conditions: This position requires occasional lifting of boxes, material, set up of events, etc. It is desk‑based, involving telephone calls, computer work, typing, reading, writing, and use of office equipment. The role may require the individual to sit for extended periods, walk, drive, use a copy machine, make purchases and pickups in the community. Work may exceed forty hours as needed, especially when preparing for board meetings;

local travel for agency errands, meetings and training; exposure to multiple simultaneous deadlines; high‑stress environment. Interaction with board members, the public, including funders and donors.

Advanced knowledge of Microsoft Office Suite, Adobe and other software packages, calculator, mail machine, copier. Good computer skills with Microsoft software; proposal software, donor‑management databases. Content creation software such as Canva, Adobe Creative Cloud products and Mailchimp, or similar. Experience with social media platforms. Ability to design/create graphs, diagrams, and flow charts to communicate concepts through appropriate computer software products.

• Full Agency Supports
• Support internal and external communications related to outreach, mail/email campaigns and securing meetings
  • Create, maintain and execute calendars for Executive Level employees to include promotion of Agency’s activities, fundraising events, and internal and external meeting supports.
• Support data‑driven communication analytics.
• Support internal and external meetings.
• Assist with Social Committee Events, Human Resource related events, New Employee Orientation events.
• Execution and management of a wide variety of initiatives that align with Suncoast Center’s objectives.
• Event support and coordination:
  Works closely with the executive team to provide support to internal and external community‑facing events designed for raising awareness and fundraising.
• Co‑lead…